Our Ability Jobs

Part-time TRIO SSS Administrative Assistant (10 months)

Posting Number S00519

Position Type Part Time

Hours/Schedule 25 hours/week for 10 months/year. Months off will be June & July. Hours may vary based on operational needs.

Campus Main Campus, Utica NY

Date Position Available 09/02/2024

Posted Salary $16.00 per hour

FLSA Status Non - Exempt

Benefits Eligible No

If yes, please select: N/A

Position Summary Information

Position Summary

The TRIO SSS Administrative Assistant is responsible for the coordination and support of the general, day-to-day administrative, operational and clerical tasks related to the program. This positing will be supporting the TRIO SSS program to identify, select, enroll, retain, serve, and assist low-income individuals, first-generation college students and individuals with disabilities in order to accommodate program needs and meet the grant deliverables of Student Support Services. This position is responsible for engaging with TRIO students, day to day office operations and management, data and budget tracking, website and social media updates, general administration to support all the office services.

TRIO Student Support Services ( SSS ) is a federally funded grant program dedicated to helping 124 students each year. The grant serves low-income, first-generation students, and individuals with disabilities according to ratios and guidelines set by the federal government. The program provides opportunities for academic development, assists students with basic college requirements, and serves to motivate students toward the successful completion of their postsecondary education. The goal of TRIO SSS is to increase the college retention and graduation rates of its participants, facilitate their transfer from two-year to four-year colleges and foster an institutional climate supportive of their successes.

Location Utica, NY

Application Deadline

Full consideration by:

Open Until Filled Yes

Major Responsibilities

• Provides outreach to prospective and current TRIO students to set appointments and collect information;

• Manages the calendar of the TRIO program events;

• Manages, updates and verifies Student Access database (designed by outside consultant, according to Department of Education guidelines);

• Requests, organizes and reviews reports from Financial Aid, Career Services, Tutoring Services, Learning Services and Office of Advancement;

• Prepares, collects, organizes and enters data for Department of Education required records and reports;

• Sorts, files, and tabulates various documents and records; establishes and prepares new files or categories within established filing systems; enters and retrieves data using electronic files; removes and logs materials; maintains status and file reports;

• Performs basic word processing or typing tasks such as aligning text, setting margins and tables, saving or filing, spell checking, and printing to produce memos and letters;

• Perform electronic mail tasks;

• Cross checks and tabulates standard information; checks incoming forms and documents for required information; extracts and compiles statistical data from source documents;

• Orders, receives, and maintains office inventory following established procedures;

• Performs other duties as required.

Driving Responsibilities

Travel

Supervises

Education & Experience Qualifications

• Associate Degree required

• Three (3) to Five (5) years of experience in an administrative role required.

PREFERRED QUALIFICATION

• Bachelor’s degree in related field preferred.

• Two years of full-time clerical experience

• Experience in college student support services office

Minimum Skills/Abilities

• Microsoft Office Excel Microsoft Office Outlook Microsoft Office Word

• Having worked with or having a personal background similar to those of TRIO SSS -eligible students (1st generation to college, economic disadvantage, disability)

Applicant Documents Instructions

All positions at Utica College support the College’s mission and values in part by being active members of an inclusive environment. Please describe in your diversity statement how you would see yourself incorporating this into this role.

In line with the College’s Affirmative Action Policy, there is no requirement or expectation that a candidate disclose their identity or membership in any protected class or group, either in the diversity statement or in other application documents submitted to the search committee. For additional information on what to provide in your diversity statement please reference the diversity statement guide at the following link: https://www.utica.edu/hr/media/Diversity_Statement_Guide.pdf

Additional information Visa sponsorship is not available for this position

EEO/AA Statement

Utica College is committed to affirmative action, equal opportunity and the

diversity of its workforce. All qualified applicants will receive

consideration for employment without regard to race, creed, color, sex,

pregnancy, ethnic or national origin, religion, marital status, age, sexual

orientation, gender identity, gender expression, veteran status,

disability, citizenship status, genetic predisposition, domestic violence

victim status, or protected status under applicable local, state, or

federal law.

Commitment to a Diverse and Inclusive Campus Community

Our community of students, faculty and staff reflect a diversity of experiences, opinions, and cultural backgrounds shaped by biology, society, history, and choice. Our community includes members who are diverse by virtue of their race, ethnicity, gender, sexual orientation, ability, religious and/or spiritual affiliations, and socio-economic status, as well as the number of other ways in which who we are influences how we see the world. Furthermore, we value and celebrate diversity, and this results in a commitment to multiculturalism. We believe that within the community of human persons, all cultures, perspectives, and beliefs about faith, ideals, taste and lifestyles are of equal value. Our diversity deepens our commitment to nurture a multicultural environment in which we engage with others and blend perspectives, to learn about diverse cultures, to explore who we are and where we come from and to accept one another without prejudice. The Utica College Mission and Values Statement includes a commitment to fostering diversity in perspective, background, and experience within an environment that is dedicated to the freedom of expression and the open sharing of ideas.

Commitment to Supporting and Hiring Veterans

Located in the heart of central New York, Utica College is a comprehensive,

independent, private institution founded in 1946 to offer options for

college study to veterans returning from the second world war. More than

seventy years since veterans returned from WWII , this tradition of serving

veterans is still held in high regard here at UC, and we are proud to

welcome veterans as students and as valued members of our faculty and

professional staff.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• HercJobs.org (HERC Higher Ed Recruitment Consortium)

• HigherEdJobs.com

• InsideHigherEd.com

• Observer Dispatch (Utica OD)-newspaper

• Ithaca Journal

• Personal Referral

• Utica University Website

• Albany Times Union

• Binghamton Press & Sun

• careerbuilders.com

• centralnewyorkhelpwanted.com

• Chronicle.com (Chronicle of Higher Ed website)

• Elmira Star Gazette

• Utica University Online Employment Website

• DiverseEducation.com (Diverse Issues in Higher Education

• Historically Black Colleges and Universities

• Indeed.com

• Current Utica University Employee

• Referred by a Utica University Employee

• Referred by a non Utica University Employee

• Twitter

• LinkedIn-Job Posting

• LinkedIn-Recruited by Utica University HR

• Centralnewyorkhelpwanted.com

• Syracuse Post Standard-newspaper

• Albany Times Union-newspaper

• Facebook

• Job Fair

• Search Firm

• NCAA

• PRISM Network

• HBCU Connect

• DiverseJobs

• Other

• • Please provide more details regarding the source of your referral?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume / Curriculum Vitae

• Cover Letter

• "Contributions to Diversity" Statement

  Optional Documents

• Letter of Reference #1