Our Ability Jobs

Part-Time On-Call Circulation Assistant

Posting Number S00511

Position Type Part Time

Hours/Schedule Hours will vary; weekends included

Campus Main Campus, Utica NY

Date Position Available 07/25/2024

Posted Salary $15.00/hour

FLSA Status Non - Exempt

Benefits Eligible No

If yes, please select: N/A

Position Summary Information

Position Summary

In this dynamic role, the incumbent will play a vital part in ensuring the smooth operation of our library by assisting students, faculty, and staff with their Access Services and Library needs. Will be responsible for checking out and returning library materials, maintaining accurate records, and providing excellent customer service. Supervises student and graduate assistants during shifts, coordinating with the primary student supervisors. May assist in processing reserves and interlibrary loans. In charge of the library when a librarian is not on duty. Responsible for opening and closing the library. May cross-train in other areas while still performing the duties of circulation assistant. Monitors and responds to emails in several accounts. Works closely with the Reference Librarian: Coordinator of Access Services and the entire Access Services team to ensure excellent public service, achieve department goals, and advance the library as a space for studying and learning.

Location Utica, NY

Application Deadline

Full consideration by: 09/01/2022

Open Until Filled Yes

Major Responsibilities

• Charges and discharges library materials for patrons, including books from the main collection, course reserves, and library laptops. Provides directional information and refers library users to appropriate reference areas.

• Provides primary point of contact for phone calls to the main library line. Monitors library email accounts.

• Assists patrons in finding books or journals and provides basic reference assistance when no librarian is on duty.

• Interprets and enforces library policy when a librarian is not on duty, and is responsible for maintaining an atmosphere conducive to studying and research.

• Supervises student assistants working in their duties.

• Assists in shelving, shelf-reading, shifting, and cleaning of collections. Conducts searches for missing materials, identifies materials in need of replacement or repair and forwards to the Coordinator of Circulation Services.

• Assists with interlibrary loan and reserve processing as needed. .

• Contributes to evaluation of departmental policies and procedures, and creates documentation and records as required.

• Follows procedures for opening and closing the library at established hours. Makes sure the building is secure at closing.

• Reports maintenance issues and relays pertinent information to library staff.

• Maintains patron records and their confidentiality.

• Performs other duties as assigned and/or assists with special projects as required by circumstance. Works with supervisor to develop specific goals that support Utica University’s operational plans. This is done at least annually through the annual performance evaluation process, however, a review of goals will occur throughout the year.

• Responsible for working with supervisor and other team members to achieve successful results on all established individual and departmental goals and key performance indicators.

  Driving Responsibilities

This position does not require routine travel using a College owned or College-rented vehicle.

Travel

N/A

Supervises Supervises the work of library student assistants.

Education & Experience Qualifications

Associate degree required. Supervisory experience desirable.

Minimum Skills/Abilities

• Adaptability with new and emerging technologies; must be able to work with desktop applications and the internet and demonstrate the ability to learn new systems timely and efficiently.

• Ability to deal courteously and effectively with a wide variety of constituents

• Excellent communication skills.

• Ability to work accurately with attention to detail.

• Ability to maintain confidentiality.

• Ability to adapt to changes in workflow and procedures.

• Ability to work well independently and in a team environment.

• Ability to organize time and work assignments effectively.

• Ability to train and supervise work-study students.

• Knowledge of library principles, practices, and terminology is desirable.

  Applicant Documents Instructions

All positions at Utica University support the University’s mission and values in part by being active members of an inclusive environment. Please describe in your diversity statement how you would see yourself incorporating this into this role.

In line with the University’s Affirmative Action Policy, there is no requirement or expectation that a candidate disclose their identity or membership in any protected class or group, either in the diversity statement or in other application documents submitted to the search committee. For additional information on what to provide in your diversity statement please reference the diversity statement guide at the following link: https://www.utica.edu/hr/media/Diversity_Statement_Guide.pdf

Additional information Visa sponsorship is not available for this position

EEO/AA Statement

Utica University is committed to affirmative action, equal opportunity and the

diversity of its workforce. All qualified applicants will receive

consideration for employment without regard to race, creed, color, sex,

pregnancy, ethnic or national origin, religion, marital status, age, sexual

orientation, gender identity, gender expression, veteran status,

disability, citizenship status, genetic predisposition, domestic violence

victim status, or protected status under applicable local, state, or

federal law.

Commitment to a Diverse and Inclusive Campus Community

Our community of students, faculty and staff reflect a diversity of experiences, opinions, and cultural backgrounds shaped by biology, society, history, and choice. Our community includes members who are diverse by virtue of their race, ethnicity, gender, sexual orientation, ability, religious and/or spiritual affiliations, and socio-economic status, as well as the number of other ways in which who we are influences how we see the world. Furthermore, we value and celebrate diversity, and this results in a commitment to multiculturalism. We believe that within the community of human persons, all cultures, perspectives, and beliefs about faith, ideals, taste and lifestyles are of equal value. Our diversity deepens our commitment to nurture a multicultural environment in which we engage with others and blend perspectives, to learn about diverse cultures, to explore who we are and where we come from and to accept one another without prejudice. The Utica College Mission and Values Statement includes a commitment to fostering diversity in perspective, background, and experience within an environment that is dedicated to the freedom of expression and the open sharing of ideas.

Commitment to Supporting and Hiring Veterans

Located in the heart of central New York, Utica College is a comprehensive,

independent, private institution founded in 1946 to offer options for

college study to veterans returning from the second world war. More than

seventy years since veterans returned from WWII , this tradition of serving

veterans is still held in high regard here at UC, and we are proud to

welcome veterans as students and as valued members of our faculty and

professional staff.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• HercJobs.org (HERC Higher Ed Recruitment Consortium)

• HigherEdJobs.com

• InsideHigherEd.com

• Observer Dispatch (Utica OD)-newspaper

• Ithaca Journal

• Personal Referral

• Utica University Website

• Albany Times Union

• Binghamton Press & Sun

• careerbuilders.com

• centralnewyorkhelpwanted.com

• Chronicle.com (Chronicle of Higher Ed website)

• Elmira Star Gazette

• Utica University Online Employment Website

• DiverseEducation.com (Diverse Issues in Higher Education

• Historically Black Colleges and Universities

• Indeed.com

• Current Utica University Employee

• Referred by a Utica University Employee

• Referred by a non Utica University Employee

• Twitter

• LinkedIn-Job Posting

• LinkedIn-Recruited by Utica University HR

• Centralnewyorkhelpwanted.com

• Syracuse Post Standard-newspaper

• Albany Times Union-newspaper

• Facebook

• Job Fair

• Search Firm

• NCAA

• PRISM Network

• HBCU Connect

• DiverseJobs

• Other

• • Please provide more details regarding the source of your referral?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume / Curriculum Vitae

• Cover Letter

• "Contributions to Diversity" Statement

  Optional Documents

• Other Document #1

• Other Document #2