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CNIB Foundation Team Lead, Accounts Payable in Toronto, Ontario

Team Lead, Accounts Payable

Full-time (hybrid, in office 3-days a week), Toronto, ON

CNIB invites you to build a career as unique as you! We are currently searching for a Team Lead, Accounts Payable! Reporting to the Director, Finance Operation, the Team Lead, Accounts Payable is responsible for Full-Cycle Accounts Payable processing including examining, verifying, and reconciling a variety of transactions in our current accounting system.

Your impact at CNIB

This position is responsible for Full-Cycle Accounts Payable processing including examining, verifying, and reconciling a variety of transactions in our current accounting system.

General Responsibilities:

This position entails, but is not limited to the following general responsibilities:

  • Manage the AP processing function, and act as a day-to-day liaison between the company, employees, and its vendors.

  • Responsible for reviewing all invoices and supporting documents for accuracy via Concur. Resolving any discrepancies with taxes or coding.

  • Reviewing and reconcile daily invoices that are posted into NetSuite via the connector to ensure that all invoices are correctly posted with the correct taxes.

  • Ensure correct coding and allocation of all invoices by account, department, location, program and where necessary, capture bill back information for monthly intercompany billings to other entities in the corporate group.

  • Responsible for the weekly payment runs, and wires are generated on a routine and timely basis. All payment packages are correctly prepared and supported by approvals and documented coding.

  • Responsible for the vendor listing records (including the ACH information) to ensure they are accurate and up-to-date

  • Administer our invoice capture tool (Concur) ensuing all AP invoice documents generated from the above preparation including the facilitation of documents between the company and its various suppliers and document filing internally (Both Physical and Electronic).

  • Responsible for all AP vendor bill allocations, via journal entry.

  • Prepare monthly accruals, complete accounts reconciliation, process month/year-end journal entries and financial analysis for AP and other applicable accounts.

  • Responsible for providing support during the Audit process, by providing supporting documentation as required.

  • Research and resolve a variety of routine internal and external inquiries concerning invoice discrepancies, account status, and provide appropriate and timely resolutions.

  • Identify and implement enhanced AP control procedures and business process betterments, automation, and training and development within the Finance Department.

  • Lead and assist where possible in the projects to improve payables function – Develop EFT protocols, Electronic Purchase Orders.

  • Liaise with Vendors to resolve invoices issues, while still maintaining positive relationships and communication

  • Over see the Accounts Payable mailbox to ensure timely response to our vendors

  • Manage the bank reconciliation process for Direct Withdrawals and Wire transfers

  • Manage Employee expenses and Crop Credit Card reconciliation for accuracy and processing.

  • Lead and mentor the Accounts Payable team members

  • Other duties as assigned.

Relationships

  • Is dedicated to exceeding the expectations of all internal and external customers.

  • Builds relationships to promote trust and respect to ensure department goals and objectives are met.

  • Works both independently and collaboratively with members of the CNIB, DBCS and VLRC teams.

Problem Solving/Time Frame of Impact

  • Excellent attention to detail and a high level of accuracy with the ability to work under pressure and meet tight deadlines.

  • Uses analytic skills to solve problems quickly and effectively while providing exceptional customer service.

  • Ability to manage conflicting deadlines, competing priorities, and changing procedures in a timely manner

Decision Autonomy

  • Works under the general direction of established processes with minimal supervision on day-to-day tasks.

  • Self-driven and results-oriented with the ability to work independently while exercising effective judgment, sensitivity, creativity to changing needs and situations.

  • Proactive worker with problem-solving ability including recommendations of potential solutions to issues.

  • Seeks support and guidance from leadership team on more complicated matters.

  • Proactive worker with problem-solving ability including recommendations of potential solutions to issues.

Who you are

  • Experience with month-end financial reconciliations, analysis, and closing processes are a plus.

  • Must be detail-oriented, well-organized, with the ability to manage multiple projects and priorities simultaneously.

  • Highly proficient in MS Office, with advanced Excel knowledge (formulas, pivot tables, v-look ups, etc).

We want to hear from you if you have:

  • Post-secondary education in accounting, finance, or business administration, or equivalent experience.

  • Previous experience with ERP software; tech savvy to learn new software.

  • Experience in NetSuite and Concur is a plus.

  • 4+ years’ experience in accounts payable in a multi-entity corporation

  • 3+ years’ general accounting knowledge/experience maintaining general ledger.

Apply now!

If this sounds like the role for you, send your application to us at lisa.khan@cnib.ca indicating the position title in the subject line. Be sure to include a resume, cover letter, and mention how you heard about this opportunity.

CNIB is committed to creating and fostering an inclusive culture and welcomes applications from diverse candidates, including but not limited to the Black, Indigenous, and People of Colour (BIPOC) community, persons with disabilities, people who are blind or partially sighted, and those who identify as women, gender diverse, and/or 2SLGBTQ+. We strongly encourage applications from applicants with sight loss. Direct lived experience would be a definite asset. If at any stage you require accommodation, please let us know and we will work with you to support your accessibility needs. We're excited to review your application!

Please note: while we invite applications from all interested and qualified applicants, we are unable to follow-up with every applicant.

Closing date: November 11, 2022

About us

Life is a beautiful, complex and a wonderful thing. Life for people who are blind should be no different. To deliver on this vision and help us change what it is to be blind today, CNIB (the Canadian National Institute for the Blind) is inviting applications for spirited, determined leaders to join our team.

For 100 years, CNIB has been the leading national organization serving and supporting people with sight loss and, as we enter our next century of service, we want to take our work to the next level and smash societal barriers and stigmas associated to sight loss.

CNIB nationally employs hundreds of professionals delivering vision loss rehabilitation services and life enhancement programs to Canadians who are blind or partially sighted. These dedicated individuals are supported by thousands of skilled volunteers working in all regions of the country.

If you are a dynamic leader who wants to play a critical role at a transformational moment in CNIB’s history and help us change what it is to be blind, we want to hear from you.

We offer flexible work schedules, competitive compensation, comprehensive benefits, and opportunities to make an impact. Be a part of a collaborative and enthusiastic group of people whose shared vision is to change what it is to be blind.

CNIB strives to establish and maintain an inclusive workplace and believes that the diversity of our workforce is an invaluable asset. CNIB is committed to following recruitment and selection practices based on merit, transparency, accessibility and inclusion ensuring that all candidates are given a fair opportunity for employment with CNIB.

To help ensure that this commitment is met, CNIB is committed to working with all candidates that require an accommodation. If you require an accommodation, please let us know what accommodation you require and CNIB will work with you to meet your needs at every stage of the recruitment and selection process.

For more information, please visit www.cnib.ca or call 1-800-563-2642.

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