Job Information
City of Toronto SENIOR PROJECT COORDINATOR PF&R & ED&C in Toronto, Ontario
SENIOR PROJECT COORDINATOR PF&R & ED&C
Amendment #1
04/24/2024
Please note change in posting period.
Job ID: 25118
Job Category: Engineering & Technical
Division & Section: Parks, Forestry & Recreation, PFR PPSI Parks Planning & Strategic Init
Work Location: Metro Hall, 55 John Street
Job Type & Duration: Full-time, Permanent Vacancies
Hourly Rate: $53.98 - $59.17
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 3
Posting Period: 19-APR-2024 to 13-MAY-2024
Reporting to the Senior Project Manager in Landscape Architecture Unit or the Transit Unit, in the Parks Planning and Strategic Initiatives Branch, the major responsibilities of the Senior Project Coordinator are:
Major Responsibilities:
Coordinates a team of client representatives, contractors, consultants and other intra and interdivisional stakeholders, to implement projects. Projects include new construction, major renovations, rehabilitation and alterations of structures, bridges, roads, transit, seawalls, parks and other constructs with a strong emphasis on landscape architecture located throughout the Division.
Provides leadership and expertise in administrative, professional practice and technical matters pertaining to landscape architecture and open space design, when undertaking technical reviews of transit, water, and other infrastructure projects impacting park assets.
Verifies and prepares project scope including confirmation of the program requirements with client and stakeholders (i.e. liaises with a team of client representatives, project partners, Advisory Boards, Councillors and other intra and interdivisional stakeholders providing relevant expertise, experience, information and analysis).
Facilitates communications, project review and the distribution of project updates with all PF&R branches to verify and prepare project scope including program requirements.
Prepares and/or comments and makes recommendations on Request for Proposals, Request for Quotations and Tender Documents for consultant and contractor selection.
Prepares reports for consideration by Standing Committees and City Council (i.e. and supports other PF&R Branches and City Divisions in the development of these reports).
Facilitates project related meetings and liaises with client representatives, project partners, Advisory Boards, stakeholders and Councillors providing relevant expertise, experience, information and analysis.
Prepares detailed budget estimates and monitors expenses against approved budgets in order to remain on budget.
Reviews, recommends and/or approves all payments, progress draws, and project related expenditures against budgets for assigned projects.
Represents the Division in securing approvals from various authorities having jurisdiction, regulating and government bodies including federal, provincial and municipal governments, to enable assigned projects to proceed, i.e. site plan approvals, rezoning, permits, Committee of Adjustment.
Acts as liaison and maintains a close and effective working relationship between contractors, consultants, suppliers, other partners (e.g. developers, Toronto Water, Metrolinx, CreateTO, Waterfront Toronto, TRCA) and building inspectors with respect to all site construction and warranty Periods.
Approves consultant design solutions and directs design process as well as preparing initial design material.
Prepares prequalification documents to ensure that qualified bidders are obtained to meet the Corporation's accepted standards.
Develops and maintains accurate records of development and budget on all assigned projects
Prepares detailed and timely reports, records, schedules, monthly status reports, initiates correction of deficiencies, warranty items as required.
Responds to bidder enquiries, prepares addenda, and conducts bidder's site meetings.
Assists in the resolution of delay claims and disputes that may arise through the execution of construction activities in the event of disputes and litigation.
Reviews and gives direction to the consultants in the preparation of specifications and tender documents; edits reports and project documents for approved projects.
Coordinates all project documentation, including correspondence from landscape architects, engineers, building inspectors, contractors and sub-contractors.
Monitors conditions of assets to ensure that repairs and rehabilitation takes place in a timely and economic fashion to maximize life span for the asset.
Represents the Division at site meetings and on various technical committees.
Identifies best practices and opportunities for improvement in service delivery.
Develops technical and design policies, e.g. resiliency, energy management, facilities and parks management.
Inspects, monitors and supervises work in progress by contractors and Divisional staff ensuring that all work is executed in accordance with relevant legislation and approved project drawings and specifications.
Negotiates with community stakeholders, contractors, consultants, developers, other City Divisions, and elected officials.
Prepares and represents the Corporation and gives evidence at a Court of Discovery and/or Judicial Hearing.
Monitors all construction projects as they relate to Health and Safety regulations and maintains records on infractions and accidents in the event of litigation.
Maintains current knowledge of municipal policy and research activities and project management techniques and methodologies.
Interviews manufacturers and suppliers, conducts research on issues such as new materials, construction techniques and procedures, to ensure that consultant and contractors proposals are suitable and satisfactory for the Division's requirements.
Reviews, recommends and approves acceptance/changes to working drawings and specifications for assigned projects.
Investigates and recommends action to be taken pertaining to certificates of payments, change orders and site instructions for assigned projects.
Liaises with the Legal Division on matters relating to the Construction Lien Act, construction bonds, insurance, real estate, contracts and legal agreements.
Leads and coordinates project assistants and support staff to ensure project delivery.
Attends project related community engagement.
Key Qualifications:
Your application must describe your qualifications as they relate to:
Completion of a degree or diploma program in one of the following disciplines: civil engineering, landscape architecture or an equivalent combination of education and experience.
Extensive project management experience in the areas of park/landscape architectural projects, including the on-site experience in the management of new construction and the renovation of existing assets, as well as experience and knowledge with construction contract administration.
Extensive experience in construction means and methods, related materials and systems, contract administration, legal agreements and other related activities associated with parks, landscape architectural design, construction and maintenance.
Extensive experience reading and interpreting site plans, landscape, architectural, mechanical, electrical and structural drawings, specifications and reports submitted in support of park development by third parties.
Must possess a valid Ontario Driver's License, Class "G", and have access to a vehicle for occasional site visits or meetings with consultants or bidders.
You must also have:
Membership in the Ontario Association of Landscape Architects(Full membership preferred).
Highly developed verbal and written communication, presentation and interpersonal skills in order to deal professionally and effectively with staff, political representatives, consultants, contractors and the public, and other personnel.
An ability to effectively organize and coordinate construction project assistants.
Self-motivated, detail-oriented, and strong time management skills to prioritize and meet workload deadlines.
Ability to be flexible, responsive, critical and able to demonstrate new ways to adapt to changing projects and planning.
Ability to present and explain complex technical information to a non-technical audience.
High-proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint, Access, Project, etc.), project management software and other web based computer applications (CAD, mapping, presentation graphics, etc.).
Creative problem solving skills to find innovative solutions to complex technical problems, have an aptitude for negotiation, and enjoys a transaction-based environment.
An ability to provide senior management with appropriate timely reports.
Demonstrated thorough knowledge of the EA Process, City's Municipal Code and application of the Occupational Health and safety Act and other relevant codes, acts and legislation related to general construction and Provincial transit projects.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment toemployment equity (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’sHiring Policies and Accommodation Process (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .