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Senior Analyst, Change Management & Controls Officer

Requisition ID: 205747

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Project Control Officer/intermediate project manager will apply their experience and knowledge of project management methodologies to manage delivery of small/medium sized projects within the PMO, while also providing assist to the Business Project Manager. These projects include (but are not limited to) meeting regulatory and audit requirements, business process changes, operational efficiency improvements, process reengineering, and infrastructure upgrades and deployment. Where the role involves assisting a much larger project, these judicious projects are often highly complex and large-scale in nature, spanning multiple functions and/or business groups/LOBs.

Assisting of the larger project encompasses driving out and maintaining project plans, executing standard governance processes, financial operational activities such as budgeting forecasting and payment processing, while interfacing with the various project teams across the globe. The Project Control Officer will also apply their leadership capabilities to develop, mature and standardize the PCO practice within the BDO.

Job Responsibilities:

• Work with people managers across different business areas to ensure projects are staffed with the right mix of people who exhibits the required perspectives, skills, and behaviours

• Directly manages all aspects of the project lifecycle as assigned and works with matrix staff assigned on the project to deliver the project

• Facilitates compilation of executive reports

• Manages program lifecycle/gating meetings, in accordance with standards

• Ensures delivery of the project assigned

• Chairs regular core team and key governance forums to review project progress, issues and risks with key stakeholders.

• Ensures the mechanism of change management (plans, processes, tools) are in place and effectively executed

• Rigorously manages scope to ensure commitments are achieved on time, cost and quality parameters

• Defines and tracks project milestones while developing, maintaining, and reporting on an overall integrated delivery plan

• Develops project artifacts including charter, resource plan, project management plan, integrated schedule, contingency plan while complying with the applicable enterprise standards

• Develop and maintain project documentation – ensuring quality and consistency across the BDO.

• Act as the project secretariat – this includes preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed minutes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists.

• Assist project reporting – including regular status reporting and ad-hoc presentations.

• Assist the Snr PCO/ Project Manager to maintain momentum of the project against a background of constantly conflicting priorities. In this role you are required to multitask on several projects at one time depending upon complexity and activities in progress.

• Perform financial management activities such as project forecasting and payment processing - completing investigations as required to resolve discrepancies as they occur

• Assist the development and standardization of the PCO practice within the BDO. This includes developing new process / templates and providing coaching / oversight over junior PCOs

Job Requirements:

• Experience of project management skills including multiple aspects of the PMBOK (i.e., Project Management Institute's PM Body of Knowledge)

• Knowledge of risk management skills

• Solid change management skills

• Solid presentation, written and verbal communication skills

• Solid problem-solving and critical-thinking skills to recognize and conclude complex issues

• Proficient knowledge of Microsoft office tools

• Expert knowledge and expertise in the use of project tools (e.g. Clarity, MS Project, SharePoint repositories, Systems Development Life Cycle (SDLC))

• Possesses a university degree and/or 6+ years relevant work experience

• Financial Crimes knowledge and experience is an asset

• Ability to navigate a matrixed organization effectively

• Knowledge of PowerPoint BI an asset

• Holding a valid PMP designation from the Project Management Institute (PMI) or another valid program management certification (e.g. Prince 2) is an asset

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, pleaseclick here (https://www.scotiabank.com/careers/en/careers/technical-support-for-applicants.html) . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.