Job Information
City of Toronto RESEARCH ANALYST 2 in Toronto, Ontario
RESEARCH ANALYST 2
Job ID: 50574
Job Category: Administrative
Division & Section: Toronto Water, Capital Planning & Implementation
Work Location: Metro Hall, 55 John st
Job Type & Duration: Full-time, Permanent vacancy
Hourly Rate and Wage Grade: $39.14 to $42.88, TF03035, Wage Grade 11
Shift Information: Mon to Fri, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 04-Oct-2024 to 19-Oct-2024
Reporting to the Supervisor Purchasing, Toronto Water, the Research Analyst 2 provides procurement knowledge, guidance, and training for Toronto Water staff related to purchasing practices and purchasing support, this Procurement position is responsible for the following:
The successful incumbent will:
be an experienced procurement professional
be an experienced individual with Broader Public Sector (BPS) or City of Toronto procurement regulations.
Major Responsibilities:
Provides information and liaises with divisional staff, PMMD, and other corporate partners, as required in the preparation of competitive and non-competitive procurement documents for the purchase of goods and/or services such as: Requests for Quotation (RFQs), Requests for Proposal (RFPs), Requests for Tender (RFTs), Non-Competitive Procurements (NCPs), Request for Informal Quotations (RFIQs), Requests for Expression of Interest (REOIs), Offers to Purchase (OTPs)
Assists with administrative support and operational duties including the preparation of Purchase Order Amendments (POAs) and related research and analysis for inflationary adjustments, Option Period renewals, term extensions, funding increase.
Provides assistance to and liaises with divisional and City staff, including PMMD, and other corporate partners, as required in the preparation of POAs.
Researches and analyzes various operating procedures including Blanket Contract and Purchase Order spending, usage, and makes recommendations on modifications to improve productivity.
Conducts research and analysis on various price indices and performs complex calculations to determine inflationary adjustments applicable to divisional contracts.
Compiles and analyzes various forms of research, analysis, reports, summaries and recommendations on program related matters.
Assists with the preparation of documentation such as Briefing Notes, Recommendation Memos, Bid Award Panel reports, Staff Reports, Purchase Requisitions.
Collects, maintains, and analyzes data including extracting information from the City's Financial Information System (SAP) to obtain information and perform various forms of analysis.
Develops and maintains various reports and data in a procurement database used to log and track the status of completed, ongoing and upcoming procurement initiatives and POAs for the division.
Tracks development of projects and prepares abstracts and summaries using a range of analytical techniques.
Responds to inquiries requiring knowledge of procurement related policies and procedures.
Tracks project process and reviews City, Provincial and Federal purchasing regulations and requirements, e.g., Health and Safety, Fair Wage, Municipal codes 195 and 71, to ensure procedural alignment and compliance.
Key Qualifications:
Your application must describe your qualifications as they relate to:
Business related Post-secondary degree or a related discipline or the equivalent combination of education and experience.
Experience in working with purchasing procedures, policies, and operations.
Experience preparing a variety of correspondence such as memos, reports, and summaries for senior management.
Experience in analysis and interpretation of data using variance reports, contract expenditure reports, compliance reports and statistical reporting.
Experience using Financial Information System such as SAP; experience of SAP Ariba would be an asset.
Experience with a variety of software packages Microsoft Office Suite, including Word, Excel and PowerPoint.
You must also have:
Knowledge of purchasing procedures and policies and financial monitoring.
Strong analytical, problem-solving, and mathematical skill to perform calculations, review and interpret reports with a great attention to detail.
Ability to handle multiple tasks and projects concurrently with proven ability to organize and manage projects, processes, and work teams.
Ability to plan, prioritize, organize assignments and work with minimal supervision.
Strong interpersonal, conflict resolution skills and the ability to work effectively as a member of a team.
Excellent customer service skills and the ability to provide a positive customer experience.
Ability to communicate effectively, both orally and in writing with all levels of personnel.
Ability to generate reports using Financial Information System.
Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment toemployment equity (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’sHiring Policies and Accommodation Process (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .