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Travelers Insurance Company Facilities and Admin Coordinator in Toronto, Ontario

Who Are We?

Solid reputation, passionate people and endless opportunities. That’s Travelers. Our superior financial strength and consistent record of strong operating returns mean security for our customers – and opportunities for our employees. You will find Travelers to be full of energy and a workplace in which you truly can make a difference.

Job Category

Corporate Services/Other

Target Openings


What Is the Opportunity?

Assists in the coordination of corporate facilities and administration activities, ensuring functional areas' needs for space and equipment are met. Assists in the negotiation of commercial leases. Assists with revisions and updates for administration policies and procedures. Coordinates facilities activities including office alteration, leasing, landlord and tenant relations, and general administration including furniture and equipment inventory and control, and leased automobile fleet program. Communicates and promotes a safety culture by providing advice, guidance and training. Works with minimal supervision. This role does not manage others.

What Will You Do?

  • Assists the Manager, Facilities and Administration in the coordination of facilities and administration activities with a focus on cost management to ensure functional areas’ needs for space and equipment are met.

  • Prepares & supports Ergonomic assessments (including reviews, equipment ordering and installation)

  • Analyzes trends in Health & Safety

  • Assists in the assessment of space requirements and negotiation of building leases to minimize occupancy costs and achieve consistency in terms and conditions.

  • Develops and implements operating policies and procedures and communicates standards to ensure consistency.

  • Participates in special projects, and performs other duties as requested, to achieve functional and corporate objectives.

  • Provide backup support to other team members (mailroom and reception desk)

  • Perform other duties as assigned.

What is a Must Have?

  • University diploma in a business related field.

  • 2 years of facilities and leasing experience in a multi-location environment; coordinating office reconstruction, reconfiguration and physical moves.

  • Knowledge of Occupational Health and Safety Acts across Canada

  • 1 - 2 years of relevant Health & Safety experience with ergonomic knowledge

  • Experience participating on a JHSC

  • Ability to work in both Oakville and Toronto office locations based on business needs, must be willing and able to travel within of Canada if required.

  • Operate with integrity and professionalism, maintaining high levels of confidentiality.

  • Familiar with commercial leasing, real estate law, property taxes, office planning/design, financial analysis, project management, and negotiation techniques.

What Is in It for You?

  • Health Insurance: Employees and their eligible family members – including spouses, partners, and children – are eligible for coverage from the first day of employment.

  • Retirement: Travelers provides a core contribution of 3% of your total eligible earnings to your Deferred Profit Sharing Plan (“DPSP”). Travelers also matches your savings plan contribution dollar-for-dollar up to 5% of base pay.

  • Paid Time Off: Start your career at Travelers with a minimum of 20 days Paid Time Off (“PTO”) annually, plus the opportunity to purchase additional days to allow for up to a total of 36 PTO days per year. You will also receive twelve paid company Holidays.

  • Wellness Program: The Travelers wellness program is comprised of tools and resources that empower you to achieve your wellness goals. In addition, our Life Balance program provides access to professional counseling services and other resources to support your daily life needs. Through Life Balance, you’re eligible for free counseling sessions with a licensed therapist.

  • Volunteer Encouragement: We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has a Matching Gift and Volunteer Rewards program that enables you to give back to the charity of your choice.

Equal Employment Opportunity Statement

Travelers is an equal opportunity employer. We are committed to providing accommodation to persons with disabilities. If you require accommodation during the recruitment or interview process we will work with you to accommodate your needs.

If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email (4-ESU@travelers.com) so we may assist you.