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Scotiabank Executive Assistant, COO Office, Canadian Banking in Toronto, Ontario

Executive Assistant, COO Office, Canadian Banking

Requisition ID: 200719

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant, COO Office, Canadian Banking contributes to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. This role directly supports the Senior Vice President COO, for Canadian Banking along with the Internal Controls SVP and VP. This role ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is This Role Right for You? In this role, you will:

  • Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.

  • Provide high level administrative support for Senior Vice President COO, for Canadian Banking, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.

  • Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.

  • Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.

  • Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.

  • Acting on email, in-person or online requests received in the senior officer’s absence, or seek guidance, as required.

  • Booking and coordinate meetings, townhalls, and other events by preparing agenda items, presentations, coordinating logistics and venue setup for the events.

  • Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

  • Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.

  • Foster positive work environment by promoting, participating and supporting team engagement events online and in office.

Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:

  • College or University education

  • Good knowledge of MS Office applications, such as Word, Excel, PowerPoint

  • Sound knowledge of business/bank terminology and departmental procedures

  • High level of discretion required when dealing with confidential matters

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, pleaseclick here (https://www.scotiabank.com/careers/en/careers/technical-support-for-applicants.html) . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.