EY Executive Assistant - 9 month contract - Sydney in Sydney, Australia
Executive Assistant - 9 month contract - Sydney
Core Business Services
Requisition # SYD003L8
Post Date Jan 10, 2019
About the opportunity
This maternity Executive Assistant role is for a 9 month contract and will provide strong administrative and co-ordination services to a team of PEDDs within the EY Law practice. This role is at an Intermediate EA level.
In your role as an Executive Assistant you will:
Have the ability to quickly understand the PEDDs key clients and stakeholders, and be able to build relationships with key client EAs in order to help facilitate the PEDDs’ goals, help secure time in client calendars, and to also help prioritise PEDD time to priority stakeholders.
Organise and manage comprehensive diaries, arrange complex meetings (across time zones), and organise domestic and international travel and accommodation
Understand the importance of assisting senior internal stakeholders of the firm
Screen phone calls and messages, emails, full inbox management documents and follow-up actions, referring to the relevant team member when appropriate
Manage WIP and raising bills
Prepare and revise documents including presentations, emails, agendas and papers for meetings
Manage matters of a confidential nature e.g. Dictation of emails, staffing matters
Work collaboratively with the EA ESS Team
Work with the PEDD and the team to deliver consistent high quality administration and support
Assist in processing of teams engagement letters and chasing up of ages debtors
Organise and manage events, including logistics related to venue bookings, catering and equipment, and liaise with both clients and internal parties
We’re looking for candidates with the following experience and attributes:
Proactive self-starter who can work autonomously
Experience and confidence working with Partners, clients and other stakeholders
Excellent written and verbal communication skills
Excellent typing skills
Strong Microsoft office skills, ideally with strong PowerPoint skills
Exceptional time management and organisational skills
Strong rapport building and interpersonal skills
High level attention to detail and consistency of output
Ability to understand professional pressures and remain resilient and calm under these circumstances.
What we look for
We’re interested in leaders with a genuine creative vision and the confidence to make it happen. You can expect plenty of autonomy in this role, so you’ll also need the ability to take initiative and seek out opportunities to improve our current relationships and processes.
What working at EY offers
We offer a competitive remuneration package where you’ll be rewarded based on your performance and the value you bring. Our Total Rewards package includes support for flexible working, career development, and an extensive range of wellbeing and benefit offerings. We are happy to consider formal and informal flexible working arrangement. To find out how some of our people are using these arrangements to help them achieve a lifestyle balance, please click here .
Who we are
EY is an inclusive and equal opportunity employer offering a vast range of internal networks including Unity, our LGBTI network and our Aboriginal and Torres Strait Islander network. These provide our people with the opportunity to connect across offices and allow us all to embrace and value the diverse society we live within. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive work environment. If you have any support or access requirements, we encourage you to advise us at the time of application.
As a global leader in assurance , tax, transaction and advisory services, we’re using the finance products, knowledge and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.
Make your mark.
The preferred applicant will be subject to employment screening by EY or by their external third party provider.
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