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HERC E-Commerce Administrator in Stony Brook, New York

E-Commerce Administrator - 1901307

Required Qualifications (as evidenced by an attached resume):

Bachelor's Degree (foreign equivalent or higher). In lieu of the degree, an Associate's Degree and two (2) years of directly related experience or four (4) years of directly related experience may be considered. Two (2) years of full time directly related experience.

Preferred Qualifications:

Experience in a Higher Education environment. Experience with event registration/management systems (Cvent, Lanyon, etc.). Experience with PeopleSoft Campus Solutions or a similar Student Information System.

Brief Description of Duties:

This position is responsible for supporting the University's E-commerce needs, including Event Management, and for supporting the day-to-day operations of the Campus Card Office. The selected candidate will have excellent communication skills.

Commerce/Event Management System:

This position will be the main point of contact for the University's Event Management system - currently Cvent. The incumbent be responsible full lifecycle of event registration on the campus:

  • Receive and prioritize requests for event setup and reporting

  • Develop the same in concert with on-campus technical resources as appropriate.

  • Ensure that campus guidelines are followed and that all applicable standards (PCI-DSS, FERPA, etc.) are met.

  • Provide reports to end-user departments on registrations, which may be revenue-bearing.

  • Work with the Office of the Bursar to ensure timely posting of revenue from the event management system to the appropriate internal accounts on campus.

In concert with the Office of the Bursar, the incumbent will also provide guidance, recommendations, and support as needed for departments who wish to implement registration or e-commerce systems beyond those currently offered by the office.

Campus Card Office Support:

The incumbent will also assist in the operation of the Campus Card Office, which serves as the sole credentialing point for the Campus Community (Students, Faculty, Staff, Affiliates, Visitors, and others who may require identification):

  • Verify the identity of those requesting ID cards following campus procedures

  • Photograph campus community members using the campus' Central ID system.

  • Ensure that newly-printed IDs have access provisioned across various control systems as required.

  • Assist Campus Card Coordinators on the East and West campuses with orientations as appropriate.

  • Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA. Early mornings, and evening work may be required at times with advanced notice.

Stony Brook University has been tobacco free since January 1, 2016. See our policy and learn more at stonybrook.edu/tobaccofree .

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

info@goer.ny.gov .

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer. We encourage all to apply including individuals with disabilities and protected veterans.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police .

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Official Job Title: Staff Assistant

Job Field: Administrative & Professional (non-Clinical)

Primary Location: US-NY-Stony Brook

Department/Hiring Area: Campus Card Office-Stony Brook University

Schedule: Full-time Shift: Day Shift Shift Hours: 8:30 am - 5:00 pm Pass Days: Sat, Sun

Posting Start Date: Nov 6, 2019

Posting End Date: Nov 21, 2019, 4:59:00 AM

Salary: Commensurate with experience.

Salary Grade: SL2

Appointment Type: Term

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