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Bluestone Physician Services Administrative Associate, Clinical Shared Services in Stillwater, Minnesota

Bluestone Physician Services is the largest provider of residential geriatric primary-care in the nation. Our physician-led teams serve thousands of patients across multiple states within Assisted Living Homes, Memory Care Units, and Group Homes. Bluestone has proven that personal engagement, quality of care and exceptional service results in high patient and staff satisfaction.

Join us as an Administrative Associate, Clinical Shared Services. This role is based out of our office in Stillwater, MN focusing on back-office administrative support of our medical teams working in the field.


  • Functioning both independently and collaboratively with Providers, Clinical Assistants, and other Operations Associates to ensure daily team needs are being met

  • Performs accurate data entry of patient health care information

  • Uploads, enters and assigns patient certifications and re-certifications

  • Assists family members with Bridge registration & use as needed

  • Responding to calls from Bluestone business partners, (home health companies, DME and hospice) regarding required paperwork, follow up as needed

  • Sort fax inboxes to attach inbound documents to appropriate patients and assigning to appropriate provider

  • Adhere to document sorting guidelines and control for duplicate requests

  • Monitor incoming Provider to Provider documents, and route accordingly


  • High school diploma or equivalent required

  • Experience working in the medical field interacting with care providers, geriatrics preferred

  • Knowledge of medical terminology and understanding of patient care notes.

  • One year of experience working with an electronic medical record system preferred.

  • Ability to assist providers and facilitate an efficient, organized administration flow.

  • Ability to problem solve and work well under pressure.

  • Detail oriented and accurate.

  • Collaborates effectively within team settings with clinical and non-clinical staff.

  • Ability to deal with change and ambiguity.

  • Excellent interpersonal and customer service skills.

  • Excellent written and verbal communication skills.

  • Computer proficient, 55+ WPM typing.

  • Demonstrated compatibility with Bluestone?s mission and operating philosophies.

  • Demonstrated ability to read, write, speak, and understand the English language.

Why Bluestone?

Bluestone Physician Services was founded in 2006, and is now on the leading edge of Healthcare delivery. We bring healthcare services to the patients that we serve within the comfort of their own homes. Bluestone is one of the largest providers of residential primary-care in the nation, serving thousands of patients across multiple states within Assisted Living Homes, Memory Care Units, and Group Homes. Bluestone has been named to the Star Tribune's Top Workplaces in MN, making the list 8 year's in row!

Bluestone offers excellent Benefits to our employees including:

  • Competitive wages

  • Health Insurance

  • Dental Insurance

  • Vision Materials Insurance

  • Company paid Life Insurance

  • Company paid Short and Long-term Disability

  • Health Savings Account (HSA)

  • Flexible Spending Account (FSA)

  • Retirement plan with 4% matching contributions

  • Three weeks Paid Time Off (PTO)

  • Nine paid (non-working) holidays

  • Regular business hours; no weekends

By working here, you have the chance to make a difference in the lives of others. Our success has translated into a rapidly-growing organization, offering career opportunities in recognition of hard work. To find more information about exciting opportunities within our innovative and ever-growing organization, please visit www.bluestonemd.com