Our Ability Jobs

Working Title: Health Information Management Systems Specialist

Job Class: Office and Administrative Specialist, Intermediate

Agency: Human Services Dept

• Job ID : 79859

• Location : St. Peter

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 08/30/2024

• Closing Date : 09/13/2024

• Hiring Agency/Seniority Unit : Human Services Dept / DHS St Peter AFSCME

• Division/Unit : MSOP Support Functions / MSOP HIMS Support

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : MSOP HIMS- St. Peter

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Health Information Management Systems Specialist works within a team to deliver quality record management outcomes. As the heartbeat of any healthcare facility, the individuals within this department bridge roles, connecting clinical, operational and administrative functions to all clientele. These professionals affect the quality of patient/client information at every touch point within the program while maintaining the highest standards of data integrity, confidentiality and health information security.

Primary Responsibilities Include:

• Processing and maintaining client records (paper and electronic) and ensuring compliance with policies, best practices and regulatory requirements.

• Providing accurate and complete client records which includes participating and contributing to discussions and processes that support timely customer services outcomes.

• Reviewing client records for quality control, identifying deficiencies and taking corrective action as needed based on policy and regulations of licensing standards.

• Maintaining a system of inventory and accountability for active, historical, medical and treatment records, court records, court exhibits, confidential records, and records received from other agencies.

Minimum Qualifications

To be considered for this position, resume or application must include:

• Customer Service

• Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.

• Data Entry

• Knowledge of Data Entry procedures and systems, such as Microsoft Office or similar data entry systems

• Skill in data entry sufficient to Receive and review source documents, compare documents to database information, and edit documents

• Skill in data entry sufficient to Maintain accurate records and reports AND Locate, Identify, and correct data entry errors

• Ability to compare data with source documents and learn to enter data in specific data fields

• Database Management

• Skill In Document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information

• Ability to Compile, research, and analyze information from databases

• Ability to Create, file, retrieve, and destroy electronic records according to retention schedules

• Medical Terminology

• Skill in reading writing and speaking medical terminology

• Spreadsheets

• Skill in using spreadsheet applications such as Microsoft Excel to enter, compile, store and retrieve data

• Typing/keyboarding

• Skill in Typing/Keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner.

Preferred Qualifications

• Experience within the records management field or electronic medical records.

• Experience with data systems such as FileNet, Phoenix, Electronic Document Management System (EDMS), and/or AVATAR.

• Knowledge of the provisions of Minnesota Government Data Practices, Federal Health Insurance Portability and Accountability Act (HIPAA) laws and records best practices.

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.