Our Ability Jobs

Working Title: External Medical Appointment Scheduler

Job Class: Office and Administrative Specialist, Senior

Agency: Human Services Dept

• Job ID : 80050

• Location : St. Peter

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 09/06/2024

• Closing Date : 09/20/2024

• Hiring Agency/Seniority Unit : Human Services Dept / DHS St Peter AFSCME

• Division/Unit : MSOP Security Svcs / MSOP SP CPS Health Services

• Work Shift/Work Hours : Day Shift/ 8:00am-4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : MSOP St. Peter

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Sex Offender Program (MSOP) is a sex offense specific treatment program in a modified therapeutic community and secure setting that provides comprehensive services to 740 civilly committed clients. Services include sex offense specific treatment, education programming, therapeutic recreation, vocational programming, and volunteer services.

The Minnesota Sex Offender Program (MSOP) is seeking an individual to join our team for an exciting and rewarding opportunity as an Office and Administrative Specialist, Senior for St. Peter, MN location.

The Office & Administrative Specialist, Senior provides work direction and technical assistance to other health services staff and develop, implement, and maintain office procedures and work systems to efficiently and effectively ensure timely delivery of nursing and medical services to the MSOP population.

Responsibilities Include:

• Coordinate and monitor all off-site specialty medical consultation requests, authorizations and appointment coordination

• Establishes process and procedures for completion of all off-site specialty consult requests, necessary documentation and procedure follow-up

• Function as coordinator and lead worker of clerical support of nursing services while demonstrating a high level of discretion and confidentiality to develop, implement, manage and maintain the medical records system procedures, practices and clerical support functions for the Health Services department at MSOP

• Serve as a positive role model to clients during the course of providing services to demonstrate effective professional and personal behavior

• Maintain a safe and secure facility so that clients receive quality professional services in a therapeutic environment.

Minimum Qualifications

• Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondenceandPerform the duties with politeness, respect, and interest in positive problem solving

• Ability to accurately input, verify and edit electronic data.

• Knowledge of document and/or records management systems sufficient to store, categorize, and retrieve electronic files

• Knowledge of Medical Terminology sufficient to draft related documents and correspondence with accuracy and maintain records

• Medical terminology sufficient to develop and maintain accurate medical records and transcribe medical reports, correspondence, records, patient- care information, statistics, medical research, and administrative material

• Skill in using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data

• Ability to type letters, forms, reports, and other materials

• Knowledge of Word processing sufficient to use software to create, format, edit, print, and save a variety of documents including written correspondence, records, reports and forms

Preferred Qualifications

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.