Our Ability Jobs

Job Class: Office and Administrative Specialist, Senior

Agency: Corrections Dept

• Job ID : 80220

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 09/14/2024

• Closing Date : 09/20/2024

• Hiring Agency : Department of Corrections

• Division/Unit : Risk Assessment/Community Notification

• Work Shift/Work Hours : Day Shift/8:00 am - 4:30 pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

• Classified Status : Classified

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Two (2) positions will be filled by consideration of all applicants to this posting.

These positions provide lead administrative support to Risk Assessment/Community Notification Unit (RA/CN) directors, managers, and other staff by providing support to fulfill legislative mandates under Minn. Stat. §§ 244.05 and 244.052 including the creation and processing of End of Confinement Review Committee (ECRC) materials. These positions provide clerical support to unit staff with preparation of communications, management of workloads, and tracking of electronic documents, reports, and packets using ODocS, COMS, DOC databases, and Microsoft Suite. These positions also fulfill management needs, provide back up coverage of duties for other support staff in the unit, and assist with special projects as requested.

To promote a culture of flexibility, we offer staff a hybrid work environment that varies by team, position, and business needs. These positions are eligible to telework 2-4 days per two-week pay period. Completion of a telework agreement will be required. Teleworking employees are required to live in Minnesota or a bordering state in a county along the Minnesota state line.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held .

• Skill in data entry sufficient to enter data into specific databases or tracking systems; maintain accurate records and reports; locate, identify, and correct data entry errors; and receive and review source documents, compare documents to database information, and edit documents.

• Knowledge of and skill in document and records management sufficient to accurately file and categorize electronic documents and maintain electronic or paper files for efficient organization and retrieval of information.

• Skill in using spreadsheet applications, such as Microsoft Excel or Google Sheets, to enter, compile, store, and retrieve data.

• Ability to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other electronic correspondence).

Preferred Qualifications

The following qualifications are strongly desired of applicants seeking consideration for this position:

• Bachelor’s degree.

• One or more years of administrative support experience.

• Experience in and knowledge of the criminal justice system and terminology.

• Experience and familiarity with concepts, documentation, processes, and management related to persons who have committed sexual offenses and persons who have survived sexual offenses.

• Knowledge of the Minnesota Data Practices Act, Community Notification Act, Minnesota Statute 611A, and/or MN DOC policies related to community notification, predatory offense registrants, victim notification, and Haven.

• Experience using DOC-specific databases, such as the Correctional Operations Management System (COMS).

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Katie Wynn ( Katie.Wynn@state.mn.us ).

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.