Our Ability Jobs

Job Class: Office and Administrative Specialist Senior

Agency: MN Department of Natural Resources

• Job ID : 80096

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 09/11/2024

• Closing Date : 10/01/2024

• Hiring Agency/Seniority Unit : Department of Natural Resources

• Division/Unit : Operations Services Division/MR- Region 3 Staff

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : St. Paul Region

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Department of Natural Resources, Operation Services Division, is seeking to fill one (1) full-time Office & Administrative Specialist Sr. position in St. Paul, Minnesota. This position supports regional Operation Services Division (OSD) program services, with a primary focus on the Buildings and Sustainability (BAS) program. Duties for this position are, but not limited to:

• Technical assistance on requisitions

• Purchasing within purchasing authority limits

• invoice processing

• project data administration and fiscal activities

• review and processing of lease agreements

• database entry

• cost coding

• filing and general operations support

This position will provide administrative support to the BAS program, management resources supervisors and regional OSD program staff in the areas of office management, monitoring budgets, and special projects.

This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement. This position will require reporting to the primary work location on a regular basis for meetings, trainings, and onboarding.

Minimum Qualifications

• Communication skills sufficient to generate readable and accurate written materials (e.g., information and instructional materials, letters, memos, and reports) free of spelling and grammatical errors.

• Word processing and typing skills sufficient to prepare advanced correspondence, documents, informational articles, policies, and procedure statements.

• Spreadsheet skills sufficient to organize data and information from a variety of sources, compile lists, and track projects and activities.

• Data management skills sufficient to compile, research, and analyze information from databases.

• Accounting/budgeting/expense skills sufficient to review, track, analyze, and prepare financial summaries and reports.

• Customer service skills sufficient to serve as the initial public contact on all inquiries requiring input or assistance, redirect to appropriate staff, and working effectively with a diverse and occasionally difficult clientele in a courteous, tactful, effective, and professional manner.

• Ability to implement and provide input for program policies, procedures, and service standards in cooperation with Management Resource programs.

• Leadwork skills sufficient to manage work through others to achieve Management Resource objectives.

Preferred Qualifications

• Three (3) years of general office experience.

• Post-High school education in Business, Finance, Administration, Operations, Fleet, or Shop Management.

• Experience with Microsoft Office Suite (i.e., Word, Excel, Outlook, and Access) at an advanced level sufficient to compose, create, modify, and publish documents and materials.

• Knowledge and proficiency in SEMA4 and the SWIFT accounting system.

• Knowledge of Management Resource Programs such as fleet, facilities, engineering, IT, materials management, and procurement.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education Verification

• Employment Reference / Records Check

• License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.