Our Ability Jobs

Job Class: Office and Administrative Specialist Senior

Agency: MN Department of Natural Resources

• Job ID : 81220

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/24/2024

• Closing Date : 11/13/2024

• Hiring Agency/Seniority Unit : Department of Natural Resources

• Division/Unit : Operations Services Division

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Division of Operations Services - Headquarters

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Department of Natural Resources, Operations Services Division is looking to hire one (1) full-time Office & Administrative Specialist Senior position. This position exists to provide key administrative support for two complex Operations Services Division Programs of Safety and Fleet. These programs have broad scope, defined procedures, and must follow state and federal regulations, rules, and statutes. Activities and program deadlines must be met. Some of these responsibilities require client confidentiality and access to restricted information sources.

This is a challenging position that requires attention to detail and timely response to communications. There is a lot of variety in the work responsibilities and opportunity to build skills in program administrative work. Responsibilities include, but are not limited to:

• Management data in an organized manner in spreadsheets.

• Communication skills sufficient to generate readable and accurate written materials (e.ge information and instructional materials, letters, memos, and reports) free of spelling and grammatical errors.

• Leadwork skills sufficient to direct the work of support staff, students, interns, and volunteers.

• Monitor and manage multiple complex database systems.

• Provide accurate and timely data entry, ability to pull reports on demand.

• Develop positive relationships with multiple customers, vendors and staff.

• Monitor and manage financial account balances and budget for expenses.

• Support the administration of various safety, health and risk programs.

• Coordinate purchases relating to safety and risk.

This position has a flexible work arrangement and may be eligible to telework on a full or part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement.

Minimum Qualifications

• Ability to manage an office or work area by planning, organizing, administering, and directing the work of other employees.

• Skillinwordprocessingsufficienttousesoftware, suchasMicrosoftWord,totypeandformatletters, memos, reports, and minutes of meetings, etc.

• Abilitytocreate presentations,tables,charts, and/orgraphsfromwordprocessingsoftware.

• Abilitytocommunicateinavariety offormatstogatherandrelayinformationwithtactanddiplomacy.

• Skillindatabase managementsufficienttodeveloptable sandmanipulate,retrieve,andanalyze data.

• Abilitytodesign andmaintainrecordkeeping systems.

• Abilitytopresent informationtodiverse customers.

Preferred Qualifications

• Three (3) years' experience in an advanced administrative support role.

• Basic Workplace Safety Certification or ability to complete within six (6) months of hire.

• Organizational skills to facilitate the creation of statewide staff meetings and events.

• Knowledge of the DNR's Operations Services Division's Safety operational orders, policies, practices and procedures.

• Ability to interpret DNR's administrative policies, procedures and documents necessary to carry out the safety and facility duties of this position.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education Verification

• Employment Reference / Records Check

• License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.