Our Ability Jobs

Jobs Ability | Work with 'Abi'

Job Information

State of Minnesota Office & Admin Specialist Int/OAS Intermediate Publications Support Team in St. Paul, Minnesota

Job Summary Job Summary The incumbent is on the Agency’s Publication Support Team and will work collectively with Agency staff to create and update documents and publications such as fact sheets, reports, PDF Conversions, training and certification brochures, programs, flyers, guidance documents, Excel documents, Legislative Reports, Visio process maps, PowerPoint presentations, calendars and other items to go onto the agency templates and/or website. To accomplish this the team works in partnership with multiple teams throughout the Agency such as the Information Officers, Web Team, Design Team and program staff to ensure that all documents meet agency policies and guidelines. The incumbent will also have back-up responsibilities for the Publication Support Team Lead and the Legislative Report Coordinator. Qualifications Minimum Qualifications Candidates must clearly demonstrate the following qualifications: * Typing and word processing skills sufficient to produce quality documents and reports in an efficient manner. * Knowledge of and ability to use various office software (i.e. Microsoft Word for Windows/Microsoft Outlook, Excel, Adobe Professional and Adobe InDesign). * Ability to learn databases/workflows. * Ability to scan multiple page documents. * Data entry skills sufficient to enter data efficiently and with accuracy. * Customer service and human relation skills * Business English skills sufficient to communicate, read, write, prepare, and edit materials, using correct and error-free spelling, punctuation, grammar, and typing and to provide instructions and information to other staff. Preferred Qualifications * Experience using Microsoft Visio, Power Point, Publisher, and OnBase * Skill/experience in Adobe InDesign to update and produce electronic documents and forms. * Time management skills sufficient to manage multiple tasks, set priorities, organize work, and meet time deadlines. * Excellent communication skills, both written and verbal. * Experience working in a team environment. * Ability to research information. Physical Requirements Requires occasionally lifting and/or carrying such articles as file folders, ledgers and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Application Details Why Work For Us Our mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure pollution does not have a disproportionate impact on any groups of people. The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year. We emphasize work-life balance, and strive to have an inclusive workplace for everyone. How to Apply Click "Apply" at the bottom of the page. If you have questions about applying for jobs, contact the job information line at 651-259-3637. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about the position, contact Suzette Henry at suzette.henry@state.mn.us. * * * AN EQUAL OPPORTUNITY EMPLOYER The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply. We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance you need. Job Title: Office & Admin Specialist Int/OAS Intermediate Publications Support Team Location: St. Paul Job ID: 45661 Regular/Temporary: Unlimited Full/Part Time: Full-Time Who May Apply: Open to all qualified job seekers Date Posted: 05/04/2021 Closing Date: 05/10/2021 Hiring Agency/Seniority Unit: Pollution Control Agency / Pollution Control-AFSCME Hiring Agency: Pollution Control Agency / Pollution Control-AFSCME Division/Unit: EAO REM Bus Support Unit 1 Work Shift: Day Shift Work Hours: Day Shift Work Shift/Work Hours: Day Shift Days of Work: Monday - Friday Travel Required: No Salary Range: $17.66 - $23.41/hourly; $36,874 - $48,880/annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: OP Job Class: Office and Administrative Specialist, Intermediate Working Title: OAS Intermediate/Publications Support Team