Our Ability Jobs

Working Title: Document Management Specialist

Job Class: Office and Administrative Specialist

Agency: Public Employees Retire Assoc

• Job ID : 80233

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 09/13/2024

• Closing Date : 09/19/2024

• Hiring Agency/Seniority Unit : Public Employees Retire Assoc / Pub Employ Retire Assoc-AFSCME

• Division/Unit : Personnel / Eligibility & Outreach

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.02 - $25.03 / hourly; $41,801 - $52,262 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : AIM

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Under general supervision, this position processes and maintains records within the agency’s Docuware system. This position supports the PERA agency, the Account Information Management division and the Central Support Services staff by converting existing microfiche to an electronic document management system and fulfilling daily requests for microfiche conversion. This position is also responsible for prepping mail for scanning, document scanning and verifying documents after scanning.

This position will work in the PERA St. Paul, MN office.

Minimum Qualifications

• Data entry/database management skills sufficient to accurately enter data, maintain database, and effectively retrieve information from multiple databases

• Language skills sufficient to speak, read, write, understand and respond to written and spoken communications

• Typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy

• Ability to check completed work for spelling, grammar, punctuation, and format

• Move items weighing up to 25 pounds on a regular basis

Preferred Qualifications

• Experience using optical scanning technology

• Experience with proofreading and quality assurance

• Experience with Public Employees Retirement Association (PERA) or MN State Retirement Systems (MSRS) data systems

• Knowledge of the provisions of Minnesota Government Data Practices

Physical Requirements

Requires daily lifting of items weighing up to 25 pounds such as file boxes or heavier materials with help from others, and/or lifting and carrying light objects frequently. Requires reaching and squatting to retrieve files. May also need to sit for long periods.

Additional Requirements

It is the policy of the Retirement Systems of MN that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

• SEMA4 Records Check (applies to current and past State employees only)

• Criminal History Check

• Employment Reference Check

• Social Security and Address Verification

• Education Verification

• Driver’s license check

**The Retirement Systems will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.