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State of Minnesota Legal Secretary in St. Paul, Minnesota

Working Title: Legal Secretary

Job Class: Legal Secretary

Agency: Attorney General

  • Who May Apply : Open to all qualified job seekers and eligible bidders simultaneously

  • Date Posted : 05/26/2023

  • Closing Date : 06/12/2023

  • Hiring Agency/Seniority Unit : Attorney General / Attorney General-AFSCME

  • Division/Unit : Attorney Gen. / AGO Classified Group 2

  • Work Shift/Work Hours : Day Shift

  • Days of Work : Monday - Friday

  • Travel Required : No

  • Salary Range: $21.55 - $29.08 / hourly; $44,996 - $60,719 / annually

  • Classified Status : Classified

  • Bargaining Unit/Union : 206 - Clerical/AFSCME

  • Work Area : Town Square Tower

  • FLSA Status : Nonexempt

  • Telework Eligible : Yes

  • Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

The Office of the Minnesota Attorney General is seeking three Legal Secretaries to join our team; one to be assigned to support the Consumer, Wage, and Antitrust Division, one to be assigned to the Environmental and Natural Resources Division, and one to be assigned to support the Special Outreach and Protection Unit. These positions are located in our Town Square Tower office location. Specifically, these positions will support attorneys, paralegals, and investigators as directed by the supervisor.

The work includes but is not limited to preparing legal documents and briefs, efiling, filing, serving legal documents, opening and closing files, retaining records, and occasionally transcribing documents.

These positions may be eligible for a hybrid work environment after successful completion of onboarding and training.

Minimum Qualifications

  • Knowledge of:

  • English sufficient to perform the job duties described above, using, reading, writing, and speaking skills to communicate effectively

  • Legal terminology sufficient to draft a variety of legal documents

  • Legal documents that include but are not limited to legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters, and affidavits of service

  • Skill in:

  • Typing/Keyboarding sufficient to perform skilled typing tasks with speed and accuracy

  • Word processing sufficient to type, format, edit, and finalize legal documents and other written materials, ensuring they are properly formatted, grammatically correct, and error-free

  • Data entry sufficient to maintain reports; locate and correct data entry errors; compile, sort, and verify data accuracy before entering it; and receive and review source documents

  • Customer service sufficient to provide courteous, effective, and timely service to coworkers, other staff, clients, opposing counsel, etc.

  • Ability to:

  • Use or readily learn database management techniques sufficient to access, enter, edit/update, format, and print information in databases

Preferred Qualifications

  • Completion of a legal secretary, legal administrative assistant, or related post-secondary training program or certification; OR two or more years as a legal secretary

  • Knowledge of eFiling procedures in various courts

Physical Requirements

  • Ability to move and transport such articles as files, laptop computer and resource materials weighing up to 20 pounds

Additional Requirements

It is our policy that all candidates submit to a background investigation prior to employment. This background check may consist of the following components:

  • SEMA4 Records Check (state employment records)

  • Criminal History Check

  • Employment Reference Check

  • Education/License Verification


Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.