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Working Title: Facilities Leasing & Policy Coordinator

Job Class: State Program Administrator Senior

Agency: MN Department of Natural Resources

• Job ID : 77463

• Location : St. Paul

• Telework Eligible : Yes - see details in job summary

• Full/Part Time : Full time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 06/18/2024

• Closing Date : 07/08/2024

• Hiring Agency/Seniority Unit : Department of Natural Resources

• Division/Unit : Operation Services / Management Resources

• Work Shift/Work Hours : Day

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $26.64 - $39.06 / hourly; $55,624 - $81,557 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 214 - Minnesota Association of Professional Employees / MAPE

• FLSA Status: Non-Exempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The DNR is seeking to fill one (1) Facilities Leasing & Policy Coordinator at our central office in Saint Paul, MN.

This position exists to administer the DNR facilities leasing program, coordinate DNR residence leases and update and develop policies and procedures for the Buildings and Sustainability program.

The types of facilities include office, storage, radio towers, boat slips, hangars, and airport land to support DNR aviation needs. The position works within the Operation Services Division (OSD) and works closely with DNR residence tenants and residence owning divisions, Department of Administration (ADM), landlords, and sub-lessees including other state agencies, local governmental units, and non-profit organizations.

Responsibilities include but are not limited to:

• Administer DNR statewide facility leasing program for leases, licenses, and intergovernmental agreements for building space, radio towers, airport space, and subleases of DNR space. Coordinate requests for new leases and process through lease execution. Ensure timely lease renewals and terminations.

• Initiate, coordinate, and track leases to execution between the DNR and employees by coordinating with Lands and Minerals (LAM), the custodial division and the tenant to ensure proper administrative steps are followed. Calculate the rates for residential leases. This position is responsible to coordinate the lease process from move-in to move-out. This position serves as a resource for custodial divisions in the overall management of the lease specifications and parameters.

• Provide technical support to DNR facility policy owners including facilitating policy, creation, updates, rescissions, and related communications.

• Special projects and other duties as assigned.

This position may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete a telework agreement. This position may require reporting to the primary work location on an occasional basis for meetings, training, onboarding, or as needed by supervisor.

Minimum Qualifications

• Three (3) years of experience in leasing, business analysis, business management, and/or project management sufficient to administer a statewide facility leasing program and meet numerous project requirements.

• A bachelor's in leasing, business management, project management or related field may substitute for one (1) year of experience.

• Knowledge of elements required in facility leases, including the ability to identify and resolve clauses that are unacceptable.

• Knowledge of accepted principles and practices of commercial leasing.

• Database management skills sufficient to set up and run queries, review, and analyze data, and identify problem areas in data, formulas, or security.

• Communication and human relation skills sufficient to work collaboratively across departments, divisions, and sectors to accomplish goals and build strong working relationships.

• Organizational and project management skills with the ability to direct numerous projects simultaneously.

• Ability to adapt to continuous organizational and program changes sufficient to work constructively and decisively under pressure, particularly when faced with unexpected deadlines, conflicts, and delays, and manage ambiguity and setbacks.

• Ability to anticipate, define, critically analyze, and resolve a broad range of complex problems and issues related to facility leases.

• Ability to read and comprehend contract language, identify inconsistencies and errors, and provide suggestions to reconcile issues.

• Ability to effectively interpret, communicate, advocate, and apply agency policy.

Preferred Qualifications

• A bachelor's in leasing, business management, project management, or a related field.

• Three (3) years of experience in lease management sufficient to administer a statewide facility leasing program and meet numerous project requirements.

• One (1) year of experience in policy development sufficient to facilitate development of new and update existing polices and processes.

• Knowledge of Minnesota state enterprise administration and organization, policies, procedures, and laws regarding purchasing and contracting.

• Knowledge of applicable state statutes and rules.

Additional Requirements

No driving duties required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education Verification

• Employment Reference / Records Check

• License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.