Our Ability Jobs

Working Title: Executive Assistant to the Chief / Exec 2

Job Class: Executive 2

Agency: Public Safety Dept

• Job ID : 81608

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 11/07/2024

• Closing Date : 11/18/2024

• Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-Confidential

• Division/Unit : Central Office District 2000 / State Patrol Chiefs Staff

• Work Shift/Work Hours : Day Shift / 08:00 am - 04:30 pm

• Days of Work : Monday - Friday

• Travel Required : Yes - Up to 25% of the time

• Salary Range: $25.73 - $35.69 / hourly; $53,724 - $74,520 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 217 - Confidential/Unrep

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position serves as an executive-level, confidential staff assistant to the Chief, Assistant Chief, and other executive command staff of the Minnesota State Patrol. The position is responsible for the operation and management of the Office of the Chief and provides advanced professional administrative and operational support. Due to the highly responsible and confidential tasks performed, including discipline and knowledge of contract negotiations, the position is politically sensitive and classified as confidential. The incumbent respects the Office of the Chief on matters delegated and is a confidential employee requiring a great degree of discretion.

Minimum Qualifications

One (1) year of experience providing administrative support at an executive or senior management level.

Experience to include the following:

• Advanced administrative, secretarial, and clerical skills sufficient to apply principles and practices of office management in planning, organizing, and reviewing work and/or information.

• Knowledge of and experience with a variety of computer software applications such as Outlook, Microsoft Word, Excel, Adobe Acrobat, PowerPoint, and Visio.

• Ability to work independently and under very limited supervision, determine priorities and manage multiple projects using sound judgement to make decisions in solving problems and drawing conclusions.

• Word processing skills sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, charts, and graphs.

• Human relations skills sufficient to establish and maintain excellent working relationships with a variety of customers, provide excellent customer service, and communicate effectively and comfortably with state and agency leadership.

• Ability to work cooperatively with individuals from diverse backgrounds.

Preferred Qualifications

• Prior Executive Level administrative support experience.

• Knowledge of State of Minnesota and Minnesota State Patrol policies, procedures, and practices.

Physical Requirements

Light: Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

It is the policy of the Department of Public Safety that all employees submit to a background check prior to employment, which includes the following components:

1. Criminal History

2. Reference Check

3. Fingerprint

4. Credit Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.