Our Ability Jobs

Working Title: Executive Assistant

Job Class: Executive 2

Agency: Human Services Dept

• Job ID : 81183

• Location : St. Paul

• Telework Eligible : Yes - This position has a flexible work arrangement that may allow for Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) or a mixture of working in our office and Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf)

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/19/2024

• Closing Date : 11/01/2024

• Hiring Agency/Seniority Unit : Department of Human Services / DHS Central Office AFSCME

• Division/Unit : Direct Care and Treatment / Gen Cnsl Ofc DCT

• Work Shift/Work Hours : Day Shift / 8:00 a.m. - 4:30 p.m.

• Days of Work : Monday - Friday

• Travel Required : Yes - Up to 20% to travel to required on-site meetings

• Salary Range: $25.73 - $35.69 / hourly; $53,724 - $74,520 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Gen Cnsl Ofc DCT

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

Direct Care and Treatment (DCT) is seeking an individual to join our DCT General Counsel’s Office (GCO) for an exciting and rewarding opportunity as our Executive Assistant! This position exists to provide accurate and confidential administrative support and coordination to the DCT GCO office and serves as a liaison to divisional leadership under their supervision, as well as DCT Executive Leadership and Management, Mental Health and Substance Abuse Treatment Services (MHSATS), Forensic Services (FS), Community Based Services (CBS), and Minnesota Sex Offender Program (MSOP). This position also exists as a liaison to the DCT Executive Board, Office of the Secretary of State, the Governor’s office, Minnesota Attorney General’s Office, Minnesota Management and Budget, Department of Administration, and other public and private entities and stakeholders.

Primary Responsibilities:

• Manage the daily operations, communications, transactions, and schedules for the DCT General Counsel.

• Provide an array of administrative services and support for the DCT GCO as directed.

• Create and maintain reports upon request of DCT GCO.

• Coordinate logistics for, document, and serve as administrative liaison for high visibility work groups involving DCT GCO, Executive Team, and other staff as requested.

• Manage administrative processes and workflows associated with reports and legislation prepared by and/or needing the clearance of the Legislative team.

• Provide administrative support and coordinate meetings and events, including outside and large-venue events.

Minimum Qualifications

• Accounting/Budgeting/Expense skills sufficient to relating coordination of business expenses.

• Customer Services skills sufficient to providing clerical support for leaders of an organization(s), including calendar management, meeting organization, and creating and facilitation business communication.

• Database Management skills sufficient to relating to the coordination of business correspondence at an organizational level.

• English Language skills sufficient to having thorough knowledge of the rules of standard English grammar and usage.

• Word processing skills sufficient to such as creating, editing, and managing strategic documents at a leadership level.

Preferred Qualifications

• An associate degree or higher in administrative services, business, or related field.

• Broad-based understanding of how state agencies function in order to provide fully informed support and administrative functions.

• Ability to quickly learn DHS and GCO administrative procedures, processes, and forms used for daily operations and business transactions; organization structure; and communications protocol.

• Experience supporting executive leadership, including strategic time management.

• Experience identifying problems or areas of potential change, and developing proposals and recommendations based on independent analysis.

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.