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Working Title: Enterprise Resource Program Budget & Stakeholder Coordinator

Job Class: State Program Administrator, Manager Senior

Agency: Mn Management & Budget

• Job ID : 77474

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 06/12/2024

• Closing Date : 07/02/2024

• Hiring Agency/Seniority Unit : Mn Management & Budget

• Division/Unit : Administrative and Fiscal Services

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $41.51 - $59.72 / hourly; $86,672 - $124,695 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 220 - Manager

• FLSA Status : Exempt - Professional

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The State Program Admin Manager Senior position will develop and manage a new ERP (Enterprise Resource Planning) Budget and Stakeholder Management program that includes duties such as coordinating the budget and setting rates for agencies related to the ERP systems. This position is needed to manage and coordinate the strategic communication of budget and spend information for effective use and understanding by key stakeholders. Government agencies deal with complex financial processes, including budgeting, procurement, and accounting. An ERP system automates these tasks, ensuring accurate financial data, compliance with regulations, and transparency in financial transactions.

Specific Duties of ERP Coordinator

· Develops ERP financing recommendations that support stakeholder enhancement requests and system maintenance work and provide overall coordination.

· Develops an ERP systems billing account budget and determines ERP system billing amounts in consultation with a state agency advisory group.

· Develops a process that aligns stakeholder enhancement requests with the overall MMB IT strategy developed by the technology governance steering committee and regularly communicates with all stakeholder groups.

Minimum Qualifications

Five (5) years* of professional experience in a position with responsibility for coordinating budget spend, development an Enterprise Resource Planning financing recommendations and determining ERP system billing and process that aligns stakeholder enhancement requests.

*A Bachelor's degree in Public Administration, Business, or other closely related field as determined by the agency may substitute one (1) year of experience.

*A Master’s degree substitutes for eighteen (18) months of experience; PhD substitutes for twenty-four (24) months of experience.

Applicants that meet the above minimum qualification will be further evaluated on the following:

Understanding of the legislative process, and governmental financial systems, i.e., biennial, operating and capital budget processes, federal funding, state aid to local units of governments, etc.

Ability to review budget and billing data and discuss trends. Ability to work across stakeholder groups and steering committee to develop plausible billing options that address requests for ERP enhancement work.

Ability to build collaborative relationships sufficient to build trust between stakeholder groups and MMB’s technology governance committees.

Knowledge of statewide accounting principles, GAAP, and GASB.

Ability to review budget and billing data and discuss trends.

Ability to work across stakeholder groups and steering committee to develop plausible billing options that address requests for ERP enhancement work

Preferred Qualifications

• Budget and allocation tracking documents and direct Fiscal Services staff to make necessary budget allotment and purchase order changes at the direction of the MMB IT Finance Team (e.g., after a new project is approved).

• On an annual or biennial schedule, evaluate cost allocation methodologies, including allocation of AC2 code spending to MMB funding sources, and, in consultation with MMB Accounting Services Division-Statewide Accounting Section, statewide cost allocation plan statistics.

• Work with MNIT @ MMB to develop and build budgets for each fiscal year.

Additional Requirements

Minnesota Management and Budget will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.