Our Ability Jobs

Working Title: CAAPB Administrator and Communications Specialist

Job Class: Office and Administrative Specialist Intermediate

Agency: Capitol Area Architect

• Job ID : 77439

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Part-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 06/08/2024

• Closing Date : 06/21/2024

• Hiring Agency/Seniority Unit : Capitol Area Architectural and Planning Board (CAAPB)

• Division/Unit : Capitol Area Architectural and Planning Board/ Executive Office

• Work Shift/Work Hours : Day Shift - - 28 hours per week

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $19.57 - $25.95 / hourly

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Executive Office

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Come join our small office team as we work with the community and many partners to plan and improve the Minnesota Capital area. The Capitol Area Architectural and Planning Board is hiring for a part-time Office and Communications Assistant (28 hours per week/benefits eligible position). This is a highly responsible professional and administrative position that supports the CAAP Board and provides exceptional customer service and communications support across multiple web-based and social media platforms. Primary duties will include the operation and management of the office, communication on agency activities with public and community partners across multiple platforms (oral, written, visual and social media), Board meeting support, and assistance to the CAAPB Executive Secretary and Principal Planner. Position duties are suited to a mix of in-office and telework. In this role you will have the opportunity to support The Capitol Area Architectural and Planning Board's mission to enhance and preserve the Capitol Area of Minnesota! Information about the agency and its activities can be found at https://mn.gov/caapb/

Minimum Qualifications

• Data entry procedures and systems, such as Microsoft Office or similar data entry systems

• Prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors

• Knowledge of building and uploading original content, documents, and/or webpages to websites.

• Specialized terminology related to accounting, bookkeeping, accounts receivable, and purchasing sufficient to review transactions, draft invoices, run reports, and maintain accurate and complete financial records

• Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.

Preferred Qualifications

• The ability to facilitate cooperation and work effectively as a team member who is efficient, flexible, and positive.

• Technology skills sufficient to create simple maps and illustrative planning graphics, tables and diagrams, and edit images and photographs for use in reports and informational materials.

• Excellent interpersonal skills necessary to engage in positive problem solving, openly share ideas, and treat others with courtesy and empathy.

• Demonstrated ability to research a variety of topics and summarize information in an organized written format.

• Demonstrated ability to use independent judgement, prioritize work assignments, and manage them effectively.

• Experience working in an office setting sufficient to conduct basic office management.

• Ability to learn new software quickly.

Physical Requirements

Work performed is primarily sedentary in nature, working at a computer, with some moving throughout the building as necessary for job duties. Requires occasional moving or transporting of items such as file folders, laptops, and light weight boxes.

Additional Requirements

This position requires the successful completion of a reference check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.