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State of Minnesota Administrative Specialist - Office & Administrative Specialist Senior in St. Paul, Minnesota

Working Title: Administrative Specialist

Job Class: Office and Administrative Specialist, Senior

Agency: Health Department

  • Job ID : 80193

  • Location : St. Paul

  • Telework Eligible : Yes - Hybrid

  • Full/Part Time : Full-Time

  • Regular/Temporary : Unlimited

  • Who May Apply : Open for bidding and to all qualified job seekers simultaneously.

  • Date Posted : 09/24/2024

  • Closing Date : 09/30/2024

  • Hiring Agency/Seniority Unit : Health Department (MDH)

  • Division/Unit : Health Regulation / State Operations Administrative Support

  • Work Shift/Work Hours : Day Shift / 8:30am -4:30pm

  • Days of Work : Monday - Friday

  • Travel Required : No

  • Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

  • Classified Status : Classified

  • Bargaining Unit/Union : 206 - American Federation of State, County & Municipal Employees (AFSCME Clerical, Council #5)

  • Work Area : Health Regulation

  • FLSA Status : Nonexempt

  • Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Make a difference in the lives of Minnesotans. The Department of Health is seeking a vigilant, detail-oriented Senior Administrative Specialist to provide advanced administrative support to various program areas in the Health Regulation Division (HRD). We are looking for someone with an aptitude and passion for public health! This role is vital in ensuring that division operations run smoothly and program goals are met efficiently and on time.

This highly visible role will work as part of a collaborative team and interact with department leaders, provider organizations, state and local law enforcement agencies, county health officials, other state agencies and the public.

Position responsibilities include, but are not limited to, the following:

  • Process employee purchasing requests

  • Monitor various email boxes and respond to internal and external inquiries

  • Conduct application pre-reviews and renewals for the State Licensing, Certification and Registration section

  • Process maltreatment investigations forms for distribution within the Rapid Response unit

  • Conduct application pre-reviews for engineering documents in the State Engineering program

  • Serve as a key resource for both internal and external customers, exercising independent judgment to deliver exceptional customer service.

This position offers a hybrid telework schedule that requires working in our downtown St. Paul office location at least two days per week.

Minimum Qualifications

One year of experience that includes the following:

  • Database management skills sufficient to enter, retrieve and maintain data in multiple software systems.

  • Communication skills sufficient to present clear and concise information regarding regulatory processes, both verbally and in writing, to internal and external stakeholders.

  • Word processing skills sufficient to use software, such as Microsoft Office and Teams, to create invoices, respond to emails and prepare a variety of documents and reports.

Preferred Qualifications

  • Knowledge of HRD regulated provider and license types and evaluation processes.

  • Advanced skills using Excel and Adobe applications.

  • Ability to upload original content to websites.

  • Experience working with matters of confidentiality.

  • Experience with developing, testing, and implementing administrative work processes.

Additional Requirements

This position requires successful completion of a background and employment reference check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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