Our Ability Jobs

Working Title: Administrative Lead

Job Class: Office and Administrative Specialist, Senior

Agency: Human Services Department

• Job ID : 81049

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/16/2024

• Closing Date : 10/22/2024

• Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office AFSCME

• Division/Unit : Disability Services /Division Support

• Work Shift/Work Hours : Day shift, 8:00am-4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : J

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

This position has a flexible work arrangement that may allow for Telework or a mixture of working in our office and Telework

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office and Administrative Support Specialist (OAS), Senior position serves as the unit lead for the administrative support unit of the Division Support team within Disability Services Division (DSD). The OAS Sr. is responsible for:

• Developing and managing administrative procedures, documents, and records associated with DSD

• Providing DSD staff with information, assistance and services

• Represent DSD on cross-division and administration teams or special projects

Other responsibilities include:

• Lead the administrative support of DSD, overseeing daily operations to ensure efficient workflow and high productivity. This role involves developing and managing administrative procedures, ensuring they are thoroughly documented and regularly updated to reflect best practices

• Oversee the procurement of office supplies, equipment, and services necessary for the efficient operation of the division. Ensuring compliance with state and federal procurement policies and procedures, obtaining the best value for the division

• Represent the DSD on cross-division and administration teams and special projects. Leverage a wide range of skills including information dissemination, analysis, strategic planning, collaboration with partners, and diverse communication methods to achieve assignment objectives

Minimum Qualifications

• Accounting/budgeting/expense skills relating to coding and processing invoices, managing budgets, and collaborating with financial operations teams to resolve issues

• Communication skills, verbal and written, with the ability to interact effectively with diverse groups

• Customer service skills serving as a primary point of contact for clients or the public, addressing inquiries and issues professionally and courteously, and providing high-quality customer service

• Data entry performance relating to completing data entry tasks with accuracy and efficiently

• Database, documents and records management skills in database design and reporting, ensuring accurate and efficient data management

• Typing/keyboarding relating to proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams)

Preferred Qualifications

• Understand processes and documents associated with home and community-based services; some experience with Medicaid Management Information System (MMIS)

• In-depth understanding of federal and state policies, regulations, and laws affecting disability services decision-making processes, including DHS policies, laws, and rules

• Demonstrate the ability to perform tasks responsibly and independently with minimal supervision, ensuring high-quality outcomes

• Excel in planning and organizing work to meet deadlines. Establish clear work goals, expectations, and priorities. Anticipate potential problems and develop contingency plans in a dynamic and fast-paced environment

• Variety of experiences working effectively with others from different backgrounds and/or culture

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.