Our Ability Jobs

Working Title: Administrative Assistant / Receptionist

Job Class: Legal Assistant 5

Agency: Attorney General's Office

• Job ID : 80705

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/07/2024

• Closing Date : 10/22/2024

• Hiring Agency/Seniority Unit : Attorney General's Office / Attorney General-Excluded Oth

• Division/Unit : Attorney Gen. / OMGroup3

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $25.14 - $37.60 / hourly; $52,492 - $78,508 / annually

• Classified Status : Unclassified

• Bargaining Unit/Union : 221 - Excluded All Others/Unrep

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office is currently seeking an Administrative Assistant / ReceptionistAdministrative Assistant / Receptionist for the Attorney General’s state capitol office. This position will provide support for our capitol office and to our executive leadership team. A high level of customer service and confidentiality is required in performing the duties in this position, as are strong communication, knowledge of technology and business systems, prioritization, and organizational skills.

A successful candidate in this position will be able to:

• Receive the public by phone and in person; assist with answers to basic or routine questions; direct them to the appropriate resources;

• Providing administrative support to the Attorney General, Chief Deputy Attorney General, Chief of Staff, Deputy Chief of Staff, and other executive leadership;

• Process and route incoming and outgoing mail and other special deliveries distinguishing between legal and general correspondence/documents;

• Photocopy and scan documents ensuring exact duplication of originals;

• Create and maintain files;

• Draft and edit written material for accuracy, format, and arrangement of material;

• Research and otherwise collaborate resources for special projects; and

• Assist in the coordination and support of onsite meetings and events.

This position is in-person daily at the Minnesota Capitol Building.

Minimum Qualifications

• Two or more years of experience providing administrative support to multiple staff

• A certificate, associate or bachelor's degree in legal administrative assistant, business administration, or closely related field may substitute for one (1) year of experience

• Current Notary Public or the ability to obtain commission within 30 days of hire

• Advanced skill in:

• Written, oral, and interpersonal communication

• Software applications such as Microsoft Word, Access, Excel, and Outlook email/calendar/scheduling

• Organization, detail, troubleshooting, and follow-through in order to manage multiple projects and demands simultaneously in a fast-paced, detail-oriented work environment

• Ability to:

• Provide excellent customer service in a manner which shows respect, sensitivity, tact, and professionalism

• Maintain professionalism and composure when dealing with multiple visitors and incoming phone calls

• Collaborate and interact effectively and professionally with others

• Work independently and unsupervised for multiple days

• Develop strong working relationships with co-workers, office personnel, government officials, legal organizations, and the general-public

• Use or readily learn to use database software to access, enter, edit/update, format, and print information in databases

• Maintain confidentiality and handle sensitive information discreetly

• Knowledge of:

• The Office of the Minnesota Attorney General, including its services and responsibilities to the public

Preferred Qualifications

• Knowledge of the Office of the Minnesota Attorney General’s programs, policies and procedures

• Knowledge of legal documents sufficient to identify and route when received

• Previous experience supporting executive leadership and/or in a law office setting

Physical Requirements

• Ability to move and transport such articles as files, laptop computer and resource materials weighing up to 20 pounds

Additional Requirements

It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education / License Verification

• Employment Reference / Records Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.