Job Information
Ameriprise Financial Administrative Assistant in St. James, Minnesota
29282BR
Job Description:
Step into an instrumental role. Help conduct the smooth operation of a fast-paced—and friendly—financial planning office. Work as an employee of an independent advisor franchisee with a financial advisory practice of Ameriprise Financial. Assist in daily business operations.
The administrative assistant supports the many different tasks for which the practice is responsible and ties directly to the overall business plan of the practice. The administrative assistant allows the advisor the assurance he/she needs to know that his/her practice is being maintained and supported within Ameriprise Financial guidelines.
This role provides administrative support by scheduling meetings, preparing presentations, preparing client communications and tracking new business correspondence. This role is responsible for coordinating/tracking projects and/or managing business-as-usual projects such as filing, copying. Researching printer problems, and/or organizing the logistics of a client seminar with Marketing Manager.
Benefits Include:
Healthcare
401(k)
Optional disability coverage and dental insurance
Job ID:
29282BR
Full-Time / Part-Time:
Full time
About Our Company:
At Ameriprise Financial, we’re not just in the business of helping clients with their financial goals – we also help our advisors and employees reach their true potential by embracing an inclusive and collaborative culture. We celebrate the unique qualities and reward the contributions of our talented, passionate employees. If you’re motivated and want to work for a strong, ethical company that cares about you and your community, take the next step with Ameriprise Financial.
Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.
Line of Business:
Franchise
Posting Title:
Administrative Assistant
Responsibilities:
Responsibilities and Time Allocation – Will change over time to meet the needs of the practice and can include other duties as assigned by the advisor.
Responsibilities
Position Functions:
90% Business Management
Prepare correspondence for advisor signature
Copy and track all client and practice materials including business correspondence
Copy and follow-up with home office on related issues
Schedule client appointments and prepare agendas/forms for appointments
Conduct client appointment reminder calls and check-in calls on follow-up items
Assist the planning assistant(s), paraplanner(s), associate financial advisor(s) and advisor(s)
Maintain office supplies and daily light cleaning
10% Client Care
Greet clients upon arrival and extend hospitality to clients
Set up and maintain client management system
Write notes or letters to clients on personal letterhead of administrative nature only and administer client appreciation
Document client contacts/calls
Track client special events and make appropriate contact per established client contact model
Key Traits of a Successful Client Service Associate/Manager
Strong organizational and computer skills
Direct attention to detail and organization
Effective communication with clients and other advisors/staff
Effective and efficient time management
Polite and clear phone manner
Ability to multi-task
Ability to adhere to rules and regulations as stated and required by advisor, Ameriprise Financial
Ability to support and provide guidance for compliance within the advisor’s practice
Positive attitude and sincere willingness to constantly learn and grow
Recruiting Location:
St. James, Minnesota
Required Qualifications:
College degree or higher
Experience in working in a small office environment
Job Family Group:
Franchise
