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Ingersoll Rand Material Planner in Southern Pines, North Carolina

Ingersoll Rand is committed to achieving workforce diversity reflective of our communities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Job Title: Buyer/Material Planner

Department: Materials

Reports To: Supply Chain Leader

Location: Southern Pines, NC

FLSA Status: Exempt

POSITION SUMMARY: The Material Planner (Buyer) plays a vital role in ensuring timely delivery of materials to support production operations by managing material planning activities from placing purchase orders, follow up with suppliers to deliver product to production assembly lines and/or service parts. Has a direct impact on ensuring the plant has access to the inputs, materials, goods, and services it needs for its current and future operations. Plans engineering change and coordinates into production when appropriate. Provides other support to production and management as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The responsibilities of the Material Planner include the following job duties. The responsibilities are not limited to these tasks:

  • Perform timely, cost-conscious procurement of production/inventory/MRO items.

  • Receive and analyze requisitions to determine quantity, specifications and delivery requirements.

  • From approved supplier list, recommend and select suppliers to fulfill scheduled plant deliveries.

  • Responsible for the onboarding of new selected suppliers relative to material planning.

  • Ensure optimal inventory levels and safety stock are maintained for their parts.

  • Ensure that Exception Messages (Expedites/De-Expedites/Cancels) are managed regularly and consistently to ensure that the delivery and inventory needs of the business are met.

  • Ensure that all Procedures relating to PO approvals / LOA / documentation/archiving are followed.

  • Coordinate with Quality Assurance to resolve quality issues with suppliers.

  • Maintain proactive shortage identification and management - help flag root causes & corrective actions.

  • Identify total cost and cash flow opportunities with suppliers.

  • Analyze and select parts for Kanban and Supplier replenishment.

  • May lead and direct others to accomplish desired organizational objectives.

  • Expedite deliveries to meet and exceed scheduled critical requirements.

  • Maintain material plan at the time fence to ensure continuity of supply.

  • Coordinate with production planners for solutions when parts cannot be delivered as promised.

  • Maintain and continuously evaluate supplier performance and escalate to Procurement when issues occur.

  • Resolve invoicing discrepancies with suppliers and accounting.

  • Analyze material and capacity availability to provide customer promise dates for sales orders.

  • Maintains item master lead time information based upon process improvements, current constraints, and total current demand by product family, and priority information.

  • Manage internal and SOMI/VMI material to meet schedules.

  • Interface with required functional groups to resolve challenging delivery requirements.

  • Communicate forecasts and replenishment plans to supplier.

  • Review open requirements, monitoring vendor performance and expediting where necessary. Ensure that problems relating to delivery, quality or pricing are promptly conveyed to the supplier and resolved in a timely manner.

  • Productivity: identify and implement cost reduction/productivity projects to meet the corporate initiatives/goals. Maintain pipeline and financial records for reporting and tracking productivity.


This job has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • Maintain product knowledge in terms of options, substitutions, critical functions/components, etc.

  • Understand material specifications in terms of substitutions, quality, engineering requirements, etc.

  • Maintain basic knowledge of supplier processes and capabilities.

  • Understand special test/witness certification requirements and actions to achieve certification.

  • Understanding of Kanban and JIT systems.

  • Able to rely on experience and judgment to plan and accomplish goals.

  • Broad working knowledge and experience with ISO procedures.

  • Must possess a strong customer service orientation and must provide dedicated support of internal and external customer requirements.

  • Must be a strong written and verbal communicator, able to communicate to various audiences effectively

  • Team oriented, must have the ability to work cohesively with others.

  • Must be able to work well with external suppliers.

  • Must possess ability to work well in a manufacturing environment.

  • Must be detail-oriented and self-motivated, able to work with minimal supervision.

  • Must be able to work in a fast-paced, multi-tasked environment.


  • BA/BS degree or 3+ year’s minimum planner/buyer manufacturing experience is preferred.

  • APICS (CPIM) or NAPM (CPM) or Purchasing Management certification preferred.

  • Considerable knowledge of industry related supply base.

  • Skilled in production and supplier scheduling.

  • Knowledgeable of supplier processes and capabilities.

  • Able to provide direction and training to peers as needed.

  • Computer proficient with MRP and Microsoft Office applications.

  • Basic mathematical skills.

  • Experience with rate based or flow line (non-MRP) and job shop manufacturing environments.

  • Experience in operations, inventory management, MRP and lean manufacturing processes.

  • Experience with visual management systems.


  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to respond to inquiries or complaints from customers. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.


  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra and geometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.


  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


  • Must be able to travel as required.

  • CPIM certification preferred.


  • While performing the duties of this job, the employee must wear OSHA approved safety glasses, hearing protection and steel toe safety shoes. Gloves are required to be worn when handling or moving parts. OSHA approved hearing protection (ANSI approved ear plugs) is required when on the shop floor. Painters must wear a respirator.


  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to sit and to work on a computer and use the telephone, which requires the use of hands to finger, handle, or feel and to talk and hear. The employee is occasionally required to walk and to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus between a computer screen and actual paperwork.


  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and to coolant/oil mists, which are below OSHA's permissible levels of exposure, when working on the plant floor. The noise level in the work environment consists of printers, copiers, and telephones operating, which is usually moderately noisy.

Ingersoll Rand Inc. (NYSE:IR), driven by an entrepreneurial spirit and ownership mindset, is dedicated to helping make life better for our employees, customers and communities. Customers lean on us for our technology-driven excellence in mission-critical flow creation and industrial solutions across 40+ respected brands where our products and services excel in the most complex and harsh conditions. Our employees develop customers for life through their daily commitment to expertise, productivity and efficiency. For more information, visit www.IRCO.com.