Turner Construction Company Administrative Assistant (Northern California) in San Francisco, California
Position Description: Provides administrative support to a
department, business unit or project.
Reports To: Project Manager
Essential Duties & Responsibilities * :
Act as liaison between supervisor and project team (ie. Departments,external contacts, subcontractors, clients, design team etc.)
Oversee/process day-to-day administrative items; mail, overnight mail, packages, expenses reports, checks, etc.
Compose and/or edit/distribute letters, memos, reports and other departmentalcorrespondence on time. Keep track of when recurrent reports are due andmeetings are scheduled, including maintaining lists of recipients and/orparticipants.
Assist with overall management and maintenance of office, conferencerooms, work stations and kitchen.
Process orders and reports as required and respond to requests for information.
Set up and maintainfiles, hard and electronic.
Oversee the budget and maintenanceof all office and kitchen supplies and equipment
Oversee new employee set up and or visitor set up – assist withworkstation and supplies
Oversee, budget and assistwith event planning – occasional luncheons, client and or staff meetings and occasionaloutings, community service / donations, lunch orders as required
Assist with expense reports – complete and submit expense reportsthrough Concur as needed.
Oversee and manage shared project conference room calendar’s viagoogle, communicate with Client and Design Team to ensure there is nodiscrepancy with Google Calendar.
Assist with missingcertified payroll and or documents requested by project team includinginformation requested for Monthly report.
Oversee and assist withmissing certified payroll and or documents requested by project team includinginformation requested for Monthly report.
Oversee and supportproject team –assistance with calendar, PowerPoint presentations, excelreports, MS Planner, and filing
Provide support to theentire project team to include Engineers, Superintendents, and Safety Manager.
Assist accounting with vendor inquiries and billing
Oversee and review truck mileage log for Turner Pool Truck and otherTurner trucks
Oversee and assist with all necessary badging, invoices, and audits relatedto security at the airport
Request and manage all subcontractor insurance certificate renewals.
Oversee visitor reception (sign-in and distribution of PPE)
Assist with executedcontract documents, ensure all executed contracts with attachments andcertificate of insurance are complete and placed in Procore.
Oversee and Assist withcertificate of insurance renewals including Turner’s BRI, PLI and Pollution.
Support purchasing withcalls and or requested documentation
*May perform other duties as assigned.