Canon Business Process Services Business Services Associate (Executive Assistant) in PRINCETON, New Jersey
The Business Services Associate will provide executive administrative support, streamlining processes, communication and activities across the business unit.
Partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations of their department
Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested
Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc.) to identify opportunities to streamline workflows, to prioritize key business activities and develop solutions
Develop and maintain strong, credible relationships across business units and deliver business results
Respond to changing situations and encourage and help others to do the same
Manage conflicting priorities and be comfortable in a fast-paced environment
Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge
Manage all operational detail and issues independently-take ownership for completion
Prepare reports or replies to inquiries, selecting relevant information from a variety of sources
Assist in moderately complex project coordination and support departmental initiatives
Manage complicated business calendars in Outlook
Maintain confidential records and files
Assist with agendas, presentations, handouts, and other written materials for distribution at meetings
Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc.)
Manage complex travel schedules-both domestic and international. Complete expense reports following company guidelines
Ethics & Compliance – Complete required SOPs in designated time frame
Complete all requests in time frame allotted
Mentor and develop Administrative Assistants, as required
Performed other assigned tasks as needed
Minimum of 3+ years of experience working in a fast-paced, Corporate environment
Experience working in the pharmaceutical industry preferred
Generally, supports VP(s) & Teams
Proactive and solution minded. Able to make independent and high-quality decisions
Strong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations)
Must be creative and innovative
High level of proficiency with all Microsoft Office Suite applications; tech savvy, strong computer skills
Exhibits outstanding customer service; keeps customer first
Results and quality driven
Dependable, dedicated; strong team player
Demonstrates professional judgment and strong decision-making ability based on company policy and precedent; able to work with minimal supervision.
Excellent interpersonal skills to manage interaction with all levels of internal staff and outside contacts
Exceptional oral and written communications skill
Ability to manage multiple projects and priorities, some project management experience required.
Ability to track action items, metrics and timelines
Capable of managing, coordinating and consolidating slide decks
Highly organized, proactive, and motivated; ability to think strategically
High energy; calm under pressure
Flexible schedule and ability to work late hours if needed due to project demands
3 P’s – Passion, Positivity, and Productivity
What We Offer:
Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within.
A company focused on creating a positive work and client environment.
Employee discounts on entertainment, products, and services nationwide!
Come Join Our Team!
Posted Date1 week ago(1/11/2021 10:13 AM)
Category (Portal Searching)Administrative/Clerical
Position Type (Portal Searching)Regular Full-Time