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HERC: Metro New York & Southern Connecticut Administrative Assistant- K in Poughkeepsie, New York

Employer Name: Vassar College

Vassar College Administrative Assistant- K Department: Campus Activities Office Duration of Position: Full year / Full time Work Schedule: Employee Type: Staff Posting Date: 05/25/2023 Union Representation: CWA Posting Number: AS376P Pay Rate: $17.45 per hour About Vassar College Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.Vassar College is a smoke-free, tobacco-free campus.Note: Vassar College has a universal vaccination policy requiring a COVID-19 vaccination, including a booster, for all employees except for those exempt for medical or religious reasons. Position Summary and Responsibilities The Administrative Assistant provides administrative and operational support to the Office of Campus Activities, and during the summer provides support to Summer Programs including Vassar's Powerhouse Theater season. The Campus Activities Office facilitates interaction among members of the Vassar community by promoting and supporting a wide range of programs planned by faculty, staff, and students that contribute to the intellectual, cultural and social wellbeing of our campus. Vassar's Powerhouse Theater season is dedicated to both emerging and established artists in the development and production of new works for theater and film. Responsibilities: Provide support for five administrators, including calendar management, phone coverage, scheduling meetings, mail distribution, and file maintenance. Provide excellent customer service for all inquiries made to Campus Activities from the on and off campus communities through email, phone, and in person. Responsible for department budget tracking, including processing of purchase orders, requisitions, and online ordering. Maintain and order supplies for Campus Activities including, but not limited to the SARC office, Darkroom, Palmer gallery, Powerhouse Theater, Summer Programs and daily tea service. Manage and maintain the Campus Activities office space. Maintain department files, including and Summer Programs. Assist with hiring, training and supervising student employees. Assist with the purchasing of tickets, organizing travel, and securing meals related to the Vassar Ticket Fund. Assist with planning large scale events including, but not limited to Commencement, Convocation, Families Weekend, and Institute for Liberal Arts. Perform other duties as assigned based on business needs. Qualifications A minimum of two to four years of previous administrative support experience and/or training required. Experience with Microsoft Office (including Word and Excel) is required. Proficiency in EMS and TMA Banner, Google suites preferred. Ability to learn new programs and software as needed. Ability to interact effectively with a diverse community of faculty, students, staff, prospective students, and visitors in a knowledgeable and helpful way. Must have a professional, problem-solving demeanor; excellent judgment; demonstrated ability to work independently; strong organizational skills; and the ability to effectively manage deadlines and multiple, competing priorities. Special Instructions to Applicants To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820. For full consideration applicants should apply by: All applicants must apply online at: https://employment.vassar.edu/postings/3251 . Copyright 2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-5adbf53cd8c16545afcc4f1c80961cce