Job Information
Ontario Power Generation Executive Administrative Assistant in Niagara Falls, Ontario
Executive Administrative Assistant
Location:
Niagara Falls, ON, CA, L0S 1J0
Req ID: 49628
Status: Regular Full Time
Working Conditions: On-site
Education Level: Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.
Base Location: Niagara, ON
Shifts(s): Days
Travel: 10%
Deadline to Apply: January 16, 2025
Salary Range: $54,000.00 - $82,000.00 Per Year
Electrify your career and help build a brighter tomorrow.
Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us as we work to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history.
Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on -- and off -- the job.
JOB OVERVIEW
Ontario Power Generation (OPG) is looking for a dynamic, strategic and results-driven professional to join our team in the role of Executive Administrative Assistant.
Reporting to the VP of Niagara Operations for Renewable Generation, this position is responsible for providing top-level administrative support to the leadership team which includes the VP and three Directors, requiring a high degree of discretion, judgment, and the ability to handle confidential information. The ideal candidate will be a proactive and detail-oriented professional with exceptional organizational and communication skills.
*KEY ACCOUNTABILITIES *
Participate with Leadership in the setting of priorities and the scheduling of his/her work projects and activities, advising relative to status of current work, target dates, scheduled action/meetings etc., and other related demands on time.
Receive and process information from others in the form of periodic routine reports, administrative forms or other routine format covering a broad array of subject matter such as time reporting, personnel/labour relations activities, budget feedback, performance matters or reviews, vacation requests etc. Consolidate, compile, prepare required forms, summaries etc. and/or take required routine actions to implement results.
Review requests for meetings, speaking engagements, media interviews, tours conferences, etc., recognizing sensitivity and confidentiality of the office. Maintain leader's calendar regarding meetings, appointments and screen calls and visitors, being mindful of established priorities.
Perform a liaison function between Leadership and others to pass along instructions to staff to provide advice or guidance on various matters, to expedite work as necessary to achieve deadlines, and to maintain continuity of objectives and practices across organizational lines.
Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room, accommodation, ensuring correct participants, arranging for audiovisual or other equipment, ordering meals, preparing and issuing meeting notices, typing of minutes of the meeting covering numerous topics.
Make all necessary travel and accommodation arrangements for Leadership and staff, following appropriate travel and expense policies, including obtaining appropriate approvals for out of province and out of country travel.
Prepare and process confidential material as required by Leadership as well as PowerPoint presentations, summaries or other documents required to support ongoing operations.
Support organization and execution of various site events (townhalls, conferences, guests, etc.) and other duties as required.
QUALIFICATIONS
Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.
Minimum of 5-7 years of experience in an executive administrative support role is preferred
Exceptional organizational skills and ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
Ability to maintain strict confidentiality and handle sensitive information with professionalism and discretion
Strong problem-solving skills and the ability to work independently and handle multiple priorities with strong time management skills
Excellent interpersonal skills and the ability to work effectively with all levels of the organization.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
The successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the OPG Code of Business Conduct.
OPG is committed to fostering an inclusive, equitable, and accessible environment. If you require accommodation during the application or interview process, please contact AODA@opg.com .
What makes a career at OPG different?
With operations across Ontario and the United States, OPG is one of the most diverse power producers in North America. As the largest generator in Ontario, we meet approximately 50% of the province’s electricity needs, largely from low-carbon sources like nuclear and hydro.
As we work to achieve our vision of Electrifying life in one generation , OPG and our family of companies are also helping advance the development of new low-carbon technologies such as Small Modular Reactors (SMRs), refurbishment projects, and electrification initiatives to help power the growing demands of a growing economy. Join OPG and make history.
Please submit your application online at jobs.opg.com . OPG thanks all those who apply; however, only candidates considered for an interview will be contacted.
#LI-Onsite
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The base salary range considers many factors including, but not limited to experience, education, and training, including any collective agreement requirements for union represented positions. It is not typical for the salary to be offered near the top of the range, and salary is dependent on numerous factors. For management roles, the base salary range does not represent the total compensation package. The total compensation package for regular full-time management roles includes pay-for-performance programs for annual and medium time periods. Maintaining a high-performance culture and excellence is a core expectation of every member of our leadership team and is rewarded through the established compensation framework.
OPG is committed to employment equity. As such, we encourage applicants from equity-seeking communities (Indigenous Peoples, racialized persons, persons with disabilities, and women). We strongly believe that alleviating the under-representation of equity-seeking individuals will create a stronger OPG team and allow us to better serve the needs of our diverse communities.
In order to fulfill the above-mentioned purpose, priority in hiring may be given to qualified persons who self-identify as a member of equity-seeking groups as identified in the application process. This initiative constitutes a special program under the Human Rights Code/Canadian Human Rights Act.