HERC: Metro New York & Southern Connecticut Senior Project Officer and Industry Partnership Specialist in New York, New York
Employer Name: Columbia University
Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Salary Range: Commensurate with experience Position Summary Columbia University Mailman School of Public Health is seeking to hire a Sr. Project Officer and Industry Partnership Specialist (?SrPO?). The Senior Project Officer & Industry Partnership Specialist will work closely with other staff members (both pre and post-award) in the day-to-day operations and reports directly to the Associate Director and Associate Dean of Grants & Contracts. The SrPO is responsible for a broad range of pre and post-award activities on sponsored projects and industry partnerships. The SrPO is expected to deliver high-quality, customer-focused grants management services, interacting with faculty and administrative staff to facilitate sponsored-project and industry partnership planning, program and administration, and serve as the single point of contact in this regard. After an initial training period, the SrPO is assigned a group of departments, centers and institutes to support. The SrPO is expected to adhere to all sponsor and university guidelines and procedures at all times. This position requires problem-solving skills in a deadline-driven environment as well as the consistent exercise of independent judgment and discretion in matters of significance. Responsibilities Proposal review, coordination, and submission Receive and perform institutional review of grant, contract and industry proposals to ensure they meet sponsor and University requirements prior to being submitted; Ensure that a Rascal PT record has been created and registered by the department prior to starting review of proposal; Utilizing established proposal review procedures, perform necessary review per the Proposal Review Checklist and in advance of proposal submission; Assist PIs and departments with proposals to meet agency requirements and guidelines; Ensure conflict-of-interest and other necessary compliance requirements have been met prior to submission in accordance with established policies and procedures; Assist researchers, faculty, and department administrators with electronic grant preparation, submission to Grants.gov, and other electronic application venues; Ensure that finalized and complete Rascals are in place prior to submission of proposals; Assigned the authority and responsibility as official signatory on designated applications Just-in-Time (JIT) receipt, processing and submission Receive JIT requests from sponsor, department or PI via central e-mail or other method and process necessary requests; Forward any JIT requests received directly from sponsor, department, or PI to SPA central e-mail box for proper receipt and tracking; Upload submitted JIT materials after submission to sponsor into InfoEd as well as updating the status to ?JIT submitted.? Award receipt, negotiation and acceptance of grants & contracts and account set-up Review and process Notice of Awards (NOAs), contracts and industry agreements according to established procedures for award receipt and account setup; Ensure timely processing of NOAs, contracts and industry partnership agreements received directly from PI, department, or sponsor to central, grants-office e-mail box upon receipt for central logging and processing; Ensure established procedures for tracking statuses with InfoEd and other electronic systems are maintained; Review, analyze, and negotiate award and contract terms and conditions; Coordinate with CTV on non-federal grants containing language related to Intellectual Property and copyrights for review and approval, as well as send template e-mail to PI/DA; Determine the necessity for and coordinate with Office of General Counsel (OGC) on their review of awards, including contracts, subcontracts and industry partnership agreements; Track OGC/CTV requests in central tracking system; Advise concerned parties of their responsibilities in meeting special or unusual award requirements; Coordinate with appropriate University Officials requests for indirect-cost waivers, cost sharing, and carry-forward actions. Ensure compliance with award regulatory terms and University policies, such as Conflicts of Interest, Human Subjects Award data entry into the SPA grants management system for account creation and account modifications; Post data entry, review and reconcile the information and attributes fed from the grants management system to the University?s financial system (ARC), to ensure both systems are synchronized. Post-award responsibilities Review and submit required annual and interim progress reports to sponsors based on established procedures; Analyze, coordinate, and approve requests for prior approval of post-award changes and actions; Review, coordinate, and negotiate award modifications; Assist PIs, department staff, and central-administration staff in solving project-related administrative problems and issues; Review and endorse correspondence to sponsors. Other duties Function as liaison to federal and non-federal grantor agencies and subcontracting institutions; Liaison with core CUIMC/CU offices. Assist with development of template agreements for partners and funding providers when needed which will facilitate an efficient negotiation and execution process. For industry partnership awards help identify the most appropriate central University office to serve as the home administrative partner. Provide support to department grant managers, administrators, and PIs; Review awards, contracts and industry agreements and resolve related questions posed by researchers, faculty and staff; Act as a resource for researchers, faculty and department administrators with respect to updates and changes in regulations and policies of grant agencies; Maintain all necessary sponsored project and industry partnership related documentation in hardcopy and electronic files per established guidelines; Work with assigned Financial Analyst to maintain an efficient team effort; Review weekly pre-award and post-award management reports; Review quarterly proposal and award reports; Provide necessary support in the on-going audit processes, for both internal and external clients Perform other duties as assigned including working on special projects. Minimum Qualifications Bachelor's degree or equivalent in education and experience, plus four years of related experience Experience with electronic information systems that support grants Proven knowledge of federal, state, city government and private non-profit and profit policies and regulations related to sponsored projects and industry partnerships; Proven knowledge of OMB regulations; Strong mathematical and organizational competencies are essential; The SrPO is expected to perform independently and in a team-oriented, collaborative environment, as well as take direction from their team lead; Demonstrate general knowledge of business practices, and University and sponsored project/industry partnership policies and procedures; High level of attention to detail; Outstanding organizational skills and the ability to manage and prioritize multiple projects with conflicting deadline pressures and competing priorities; Sophisticated customer service abilities; Strong computer skills; Superior verbal and written communication skills and exceptional interpersonal skills. Preferred Qualifications 5-7 years of related experience Prior experience with Federal (NIH, DOD, NSF, CDC, HRSA) and industry grant proposal preparation, sponsored research compliance, and knowledge of post-award administration is preferred. Experience with financial reporting of sponsored projects and industry partnership. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.