Job Information
The New York Public Library Senior Building Manager in New York, New York
Senior Building Manager
Department: Facilities
Employment Type: Full Time
Location: Stephen A. Schwarzman Building
Reporting To: Eric Maurer
Compensation: $105,000 - $112,000 / year
Description
Overview
The Facilities department is tasked with keeping all NYPL locations safe, clean, comfortable and welcoming for our patrons and staff.
The Stephen A. Schwarzman Building is part of The New York Public Library, which consists of four major research libraries and 88 branch libraries located in the Bronx, Manhattan, and Staten Island. Often referred to as the "main branch," the Beaux-Arts landmark building on Fifth Avenue and 42nd Street houses outstanding research collections in the humanities and social sciences as well as a circulating children’s collection.
The Senior Building Manager provides direction to a team of thirty-eight and coordinates the day to day operation and maintenance of the approximately 670,000-square-foot Stephen A. Schwarzman building. This includes organizing, distributing and verifying the work of the maintenance and custodial staff and participating in their training. They also manage vendor and contractual service performance. The position requires diligent recordkeeping and other administrative duties related to maintaining an efficient and professional Facility Operations team.
We are looking for someone we can count on to:
Own :
All aspects of maintenance and cleaning operations at the Stephen A. Schwarzman building
Supervision of the performance of Facilities staff
Completion of building audits to ensure compliance with accepted Library standards
Staff scheduling; assign and inspect work to assure the highest quality results
Emergency response to weather events and systems failures; organize snow removal, grounds maintenance and site specific tasks
Special assignments; determine crew sizes, and ensure projects are competed in a timely manner
Grow:
Staff skills and knowledge in cleaning methods and techniques, and on the use of chemicals and machinery
Inventory and cost controls to effectively manage resources and supplies needed to operate the facility
Learn:
How the Facilities Department interacts with other divisions and departments
How to improve critical work functions and efficiencies in operations
How to diversify your knowledge of building operations, including mechanical and life safety systems
Improve :
- The ability of NYPL to provide Library Patrons and Staff a safe and welcoming environment
Some expectations for this role are that within:
1 month , this person will:
Understand how the library is organized and physically laid out
Understand the specific goals and role of the Facilities Operations team in relation to other departments
Know their departmental contacts
Perform daily building inspections
3 months , this person will:
Serve as a primary point of contact for events
Participate in event planning meetings
Develop logistical plans
Oversee implementation of schedules for daily and periodic services
Resolve scheduling problems
6 months and beyond , this person will:
Train supervisors and porters on proper techniques and procedures for Cleaning Operations and fully serve as the Program Administrator of the Cleaning Operations Plan
Perform inspections and assessments independently
Manage the maintenance and engineering staff and address issues
Develop cost estimates for OT labor to support events
Responsibilities
Manages all day-to-day cleaning, maintenance, building operations, building repairs, and vendor service management
Ensure the building's systems (HVAC, plumbing, electrical) are functioning properly and coordinate repairs as needed, and that preventative maintenance is being performed
Coordinate with the Health and Safety team to ensure the building meets safety regulations and standards
In coordination with the Energy and Sustainability team, implement energy-saving measures and sustainability practices to reduce the building’s environmental impact
Oversee work of outside contractors providing contract maintenance or repair services and maintain accurate records
Acts as liaison between Facilities Operations and Special Events Office and works overtime as needed to support the needs of the department
Prepares requests for proposals (RFP’s), conducts walkthroughs, and obtains bids for work from outside vendors
Motivate and manage a large team with limited resources
Manages budget to ensure spending remains within budget guidelines
Performs related duties as required
Required Education, Experience & Skills
Required Education & Certifications
- Bachelor’s degree and management experience in building operations; or equivalent combination of education and experience
Required Experience
Substantial experience in maintaining building inventory, implementing and administration of preventive maintenance programs and preparation of work schedules for maintenance staff
Must be able to respond quickly and tactfully to emergency situations. Substantial experience in the monitoring and coordination of building renovations
4 plus years of successfully demonstrated supervisory experience
Required Skills
Thorough knowledge of established practices and procedures for operating building equipment including the ability to resolve mechanical equipment problems
Strong computer skills, must be able to read blueprints and have a working knowledge of a building monitoring system
Demonstrated knowledge of industry standard cleaning methods and procedures, materials safety handling, and experience ordering and maintaining supplies and equipment
Must be able to communicate with staff, management at all levels and outside vendors /contractors
Good interpersonal skills, oral and written communication skills including demonstrating the ability to work well with Library staff at all levels
Managerial/Supervisory Responsibilities
People managing: Team of thirty-eight, including porters, supervisors, maintainers, and engineers.
Key partners: Associate Director of Midtown Campus, Operations Supervisor, Sights and Services Staff, Events Personnel, Safety Department, Energy Department
Ability to respond to emergencies after hours
More...
Core Values
All team members are expected and encouraged to embody the NYPL Core Values:
Be Helpful to patrons and colleagues
Be Resourceful in solving problems
Be Curious in all aspects of your work
Be Welcoming and Inclusive
Physical Duties
Lifting requirements - YES
Travel requirements - Local NYC
Valid driver’s license and a clear driving record
Pre-Placement Physical Required?
Yes
Union/Non Union
Non-Union
FLSA Status
Exempt
Schedule
Monday - Friday 9:00am - 6:00pm
Evenings and weekends as necessary
This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.
The New York Public Library Salary Statement
At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.
Union Salaries are determined by collective bargaining agreement(s).