HERC: Metro New York & Southern Connecticut Project Coordinator in New York, New York
Employer Name: Columbia University
Reporting to the Senior Project Director, the Project Coordinator will provide administrative support with institutional review board protocol submissions, research team meetings, study websites, information technology needs and other grant management tasks for NIH-funded research studies examining care transitions and infection prevention and control in post-acute care settings (nursing homes, home healthcare) prior to and during the COVID-19 pandemic. The coordinator will work with a team of researchers at the Center for Health Policy at Columbia University School of Nursing. Responsibilities The Project Coordinator will be responsible for the following day-to-day administrative activities: 1) Arranging scheduled meetings between research team members at Columbia and collaborating institutions, and taking detailed meeting minutes; 2) Updating the study websites with relevant, accessible, and timely information; 3) Assisting with semi-annual and annual grant progress reports; 4) Assisting the PIs and Senior Project Director with Institutional Review Board (IRB) applications: a. Inputting required information for IRB applications and modifications; b. Monitoring IRB renewal dates and required updates; c. Working with PIs and Senior Project Director to ensure IRB compliance; 5) Assisting with conference presentations and posters, grants and manuscripts for publication: a. Formatting according to conference instructions, author and grant guidelines; b. Building EndNote files for manuscripts and grants; c. Other administrative functions to comply with federal funding requirements; 6) Coordinating with Operations, Information Technology and other Columbia offices to ensure that computer/phone/software needs of research team are met; 7) Coordinating travel arrangements and honorarium for study consultants and advisory board members; 8) Coordinating with Grants Management Office regarding expenditures for honoraria and consultant invoices; 9) Attending all research related meetings; and, 10) Performing other duties as assigned. This role is expected to be funded up to four (4) years, but ongoing employment is contingent upon continued grant funding. Minimum Qualifications Requires a Bachelor?s degree or equivalent in education and experience, plus two three (2) years of related experience. The Project Coordinator must be detail-oriented and creative with the ability to anticipate and resolve issues. They will be flexible and well-organized with the ability to handle multiple tasks simultaneously, work under pressure and consistently meet deadlines. They will have excellent interpersonal and organizational skills, be a team player, and be able to work independently and proactively with faculty researchers, project directors/managers and other research team members. The Coordinator will have a strong working knowledge of the Microsoft Office suite (Excel, Word, PowerPoint, Outlook, Teams), EndNote and Adobe Professional. Preferred Qualifications It is highly preferred that the incumbent has familiarity with the research process, systems (e.g., RASCAL, Concur) and regulations at Columbia University, including the IRB. Strong applicants without knowledge in these areas may be considered and, if selected, taught these functions. Prior experience in general office management is also preferred for this role. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.