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HERC: Metro New York & Southern Connecticut Project Coordinator in New York, New York

Employer Name: Columbia University

Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Salary Range: Commensurate with experience Position Summary We are seeking a Project Coordinator to support the endeavor of the Mitochondrial Psychobiology Laboratory at Columbia University Irving Medical Center. Our mission is to understand the mechanisms of the mind-body connection ? to link the human experience with energetic processes within the body. Our long-term goal is to build a health-focused, bioenergetic foundation for the future of medicine. The group?s translational research program involves a range of collaborative clinical and laboratory studies, including international collaborations organized around five major themes ( www.picardlab.org ). These synergistic themes will contribute to understand how psychosocial experiences are biologically transduced to shape human health across the lifespan. The Project Coordinator works closely with the Principal Investigator Dr. Picard to support administrative demands of new and ongoing projects, ordering equipment and supplies, financial accounting, and the management of extramural and internal awards in compliance with internal and external policies and regulations. She/he/they drives outstanding practices and support and assist Dr. Picard in achieving both the short- and long-term goals of the Laboratory. This role requires a dedication to operational excellence and a desire to contribute to the scientific objectives of the Team. Responsibilities Overseeing monthly financial reports of active accounts and identify opportunities to improve financial and operational efficiencies. Event planning including the group?s annual retreat, dissemination activities, including collaborative partnerships, symposia & collaborative meetings that contribute to the Laboratory?s mission. Developing and continually improving processes to track progress and expenditures across multiple projects. Placing orders and administering purchase orders and requisitions for research equipment and supplies. Engaging institutional partners to gain insights and/or to request system/process updates to meet business needs. Working closely with the Principal Investigator, Division Administrator & sponsored project administrator (SPA) in the development and tracking of grant proposals, budget submissions, just in time (JIT) submissions. Providing guidance to the PI and staff regarding research projects. Assist in the planning and scheduling of the group?s annual scientific retreat and other ad-hoc collaborative meetings. Scheduling and process travel reimbursement for guest speakers and for the principal investigator. Communicating with HR to ensure the smooth onboarding and offboarding of trainees and staff. Performs related duties & responsibilities as assigned/requested. Minimum Qualifications Bachelor's degree or equivalent in education and experience required; 2 years related experience. Preferred Qualifications Familiarity with grant policies, good clinical practice, and HIPAA preferred. Candidates with an MPH, MSc, or PhD in the health sciences and with exceptional administrative and business aptitudes preferred. Other Requirements Must successfully complete all online systems training requirements. Strong interpersonal and oral and written communication skills. Must be highly organized, with excellent attention to details and follow-up skills. Must be able to work independently, as well as perform as part of a team. Must demonstrate flexibility and willingness to adjust schedule to meet deadlines. Should have excellent analytical, organizational, interpersonal, and communication skills. The ability to work diplomatically and collaboratively with all levels of staff and University and Hospital leadership is essential. Strong goal-directed work initiative and ability to work independently. Must be competent in Microsoft Office and proficient in Excel and web browser programs Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.