Our Ability Jobs

Employer Name: Weill Cornell Medicine

Operations Specialist-Dermatology Title: Operations Specialist-Dermatology Location: Upper East Side; Lower East Side; West Side Org Unit: Dermatology Work Days: Monday-Friday Weekly Hours: 35.00 Exemption Status: Non-Exempt Salary Range: $27.47 - $32.53 *As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices Position Summary Provides a wide range of administrative and secretarial support for the office. Approximately 2 years of prior administrative support experience. Job Responsibilities Appreciates and understands the connection between individual goals, departmental goals and the organizational mission. High School Diploma Answers phones, responds to inquiries and triages calls to appropriate personnel. Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise 'people skills'. Approaches our job knowing that there are internal and external customers whose expectations we strive to exceed. Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings. Demonstrated proficiency with MS Office Suite and database applications. Demonstrates integrity and ethics at all times. Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations. Demonstrated organizational skills and ability to pay close attention to detail. Maintains a flexible and forward thinking approach to the way work is done. Prepares and processes travel reimbursements. Demonstrated critical thinking and analytical skills. Maintains a team-oriented approach, and possesses the ability to cultivate positive and collegial workplace relationships. Maintains both general office and clinical cosmetics inventory and orders equipment, services and supplies. Demonstrated ability to multi-task and prioritize in a fast-paced environment. Possesses excellent work-related skills and the ability to apply them, while continually seeking ways to improve. Responsible for procurement activities related to goods, services, and/or equipment as needed. Demonstrated ability to remain focused despite frequent interruptions. Possesses the ability to facilitate the flow of information through effective written and oral communication. Responsible for disbursement/reimbursement activities as needed. Ability to treat confidential information with utmost discretion. Understands the need to be responsible for our own outcomes, and takes pride in delivering the best possible work product. Provides cross coverage to the chairman's office. Responsibilities include scheduling clinical transcription, interacting with high profile individuals & handling highly sensitive information. Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor. Prepares routine letters, memos and correspondence. Demonstrated ability to work effectively in a collaborative manner with all departmental faculty and staff, as well as other institutional representatives. Manages the department's clinical trials coordination. This includes budget development; implementation subject recruitment, screening scheduling subject visits; research billing compliance and sponsor invoicing and close out. Serves as the primary point of contact for sponsors, the Joint Clinical Trials office and the IRB. Prepares and ships research specimens. Prepares progress and case reports. Maintains study records & documentation. Participates in internal/external audits. Maintains curriculum vitae. Assists with the onboarding of new staff. Obtains supplies, computers, equipment, business cards, stationery and prescription pads, lab coats and scrub suits, if needed. Maintains departmental malignancy log by monitoring daily pathology reports for malignancies. Communicates with clinical staff to ensure timely action is taken on each case. Tracks open issues and ensure that they are resolved. Ensures office equipment is functioning properly. Schedules repairs and preventative maintenance as needed. Assists with special projects as assigned Education Appreciates and understands the connection between individual goals, departmental goals and the organizational mission. High School Diploma Answers phones, responds to inquiries and triages calls to appropriate personnel. Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise 'people skills'. Approaches our job knowing that there are internal and external customers whose expectations we strive to exceed. Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings. Demonstrated proficiency with MS Office Suite and database applications. Demonstrates integrity and ethics at all times. Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations. Demonstrated organizational skills and ability to pay close attention to detail. Maintains a flexible and forward thinking approach to the way work is done. Prepares and processes travel reimbursements. Demonstrated critical thinking and analytical skills. Maintains a team-oriented approach, and possesses the ability to cultivate positive and collegial workplace relationships. Maintains both general office and clinical cosmetics inventory and orders equipment, services and supplies. Demonstrated ability to multi-task and prioritize in a fast-paced environment. Possesses excellent work-related skills and the ability to apply them, while continually seeking ways to improve. Responsible for procurement activities related to goods, services, and/or equipment as needed. Demonstrated ability to remain focused despite frequent interruptions. Possesses the ability to facilitate the flow of information through effective written and oral communication. Responsible for disbursement/reimbursement activities as needed. Ability to treat confidential information with utmost discretion. Understands the need to be responsible for our own outcomes, and takes pride in delivering the best possible work product. Provides cross coverage to the chairman's office. Responsibilities include scheduling clinical transcription, interacting with high profile individuals & handling highly sensitive information. Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor. Prepares routine letters, memos and correspondence. Demonstrated ability to work effectively in a collaborative manner with all departmental faculty and staff, as well as other institutional representatives. Manages the department's clinical trials coordination. This includes budget development; implementation subject recruitment, screening scheduling subject visits; research billing compliance and sponsor invoicing and close out. Serves as the primary point of contact for sponsors, the Joint Clinical Trials office and the IRB. Prepares and ships research specimens. Prepares progress and case reports. Maintains study records & documentation. Participates in internal/external audits. Maintains curriculum vitae. Assists with the onboarding of new staff. Obtains supplies, computers, equipment, business cards, stationery and prescription pads, lab coats and scrub suits, if needed. Maintains departmental malignancy log by monitoring daily pathology reports for malignancies. Communicates with clinical staff to ensure timely action is taken on each case. Tracks open issues and ensure that they are resolved. Ensures office equipment is functioning properly. Schedules repairs and preventative maintenance as needed. Assists with special projects as assigned Experience Provides a wide range of administrative and secretarial support for the office. Approximately 2 years of prior administrative support experience. Knowledge, Skills and Abilities Appreciates and understands the connection between individual goals, departmental goals and the organizational mission. High School Diploma Answers phones, responds to inquiries and triages calls to appropriate personnel. Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise 'people skills'. Approaches our job knowing that there are internal and external customers whose expectations we strive to exceed. Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings. Demonstrated proficiency with MS Office Suite and database applications. Demonstrates integrity and ethics at all times. Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations. Demonstrated organizational skills and ability to pay close attention to detail. Maintains a flexible and forward thinking approach to the way work is done. Prepares and processes travel reimbursements. Demonstrated critical thinking and analytical skills. Maintains a team-oriented approach, and possesses the ability to cultivate positive and collegial workplace relationships. Maintains both general office and clinical cosmetics inventory and orders equipment, services and supplies. Demonstrated ability to multi-task and prioritize in a fast-paced environment. Possesses excellent work-related skills and the ability to apply them, while continually seeking ways to improve. Responsible for procurement activities related to goods, services, and/or equipment as needed. Demonstrated ability to remain focused despite frequent interruptions. Possesses the ability to facilitate the flow of information through effective written and oral communication. Responsible for disbursement/reimbursement activities as needed. Ability to treat confidential information with utmost discretion. Understands the need to be responsible for our own outcomes, and takes pride in delivering the best possible work product. Provides cross coverage to the chairman's office. Responsibilities include scheduling clinical transcription, interacting with high profile individuals & handling highly sensitive information. Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor. Prepares routine letters, memos and correspondence. Demonstrated ability to work effectively in a collaborative manner with all departmental faculty and staff, as well as other institutional representatives. Manages the department's clinical trials coordination. This includes budget development; implementation subject recruitment, screening scheduling subject visits; research billing compliance and sponsor invoicing and close out. Serves as the primary point of contact for sponsors, the Joint Clinical Trials office and the IRB. Prepares and ships research specimens. Prepares progress and case reports. Maintains study records & documentation. Participates in internal/external audits. Maintains curriculum vitae. Assists with the onboarding of new staff. Obtains supplies, computers, equipment, business cards, stationery and prescription pads, lab coats and scrub suits, if needed. Maintains departmental malignancy log by monitoring daily pathology reports for malignancies. Communicates with clinical staff to ensure timely action is taken on each case. Tracks open issues and ensure that they are resolved. Ensures office equipment is functioning properly. Schedules repairs and preventative maintenance as needed. Assists with special projects as assigned Licenses and Certifications Appreciates and understands the connection between individual goals, departmental goals and the organizational mission. High School Diploma Answers phones, responds to inquiries and triages calls to appropriate personnel. Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise 'people skills'. Approaches our job knowing that there are internal and external customers whose expectations we strive to exceed. Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings. Demonstrated proficiency with MS Office Suite and database applications. Demonstrates integrity and ethics at all times. Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations. Demonstrated organizational skills and ability to pay close attention to detail. Maintains a flexible and forward thinking approach to the way work is done. Prepares and processes travel reimbursements. Demonstrated critical thinking and analytical skills. Maintains a team-oriented approach, and possesses the ability to cultivate positive and collegial workplace relationships. Maintains both general office and clinical cosmetics inventory and orders equipment, services and supplies. Demonstrated ability to multi-task and prioritize in a fast-paced environment. Possesses excellent work-related skills and the ability to apply them, while continually seeking ways to improve. Responsible for procurement activities related to goods, services, and/or equipment as needed. Demonstrated ability to remain focused despite frequent interruptions. Possesses the ability to facilitate the flow of information through effective written and oral communication. Responsible for disbursement/reimbursement activities as needed. Ability to treat confidential information with utmost discretion. Understands the need to be responsible for our own outcomes, and takes pride in delivering the best possible work product. Provides cross coverage to the chairman's office. Responsibilities include scheduling clinical transcription, interacting with high profile individuals & handling highly sensitive information. Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor. Prepares routine letters, memos and correspondence. Demonstrated ability to work effectively in a collaborative manner with all departmental faculty and staff, as well as other institutional representatives. Manages the department's clinical trials coordination. This includes budget development; implementation subject recruitment, screening scheduling subject visits; research billing compliance and sponsor invoicing and close out. Serves as the primary point of contact for sponsors, the Joint Clinical Trials office and the IRB. Prepares and ships research specimens. Prepares progress and case reports. Maintains study records & documentation. Participates in internal/external audits. Maintains curriculum vitae. Assists with the onboarding of new staff. Obtains supplies, computers, equipment, business cards, stationery and prescription pads, lab coats and scrub suits, if needed. Maintains departmental malignancy log by monitoring daily pathology reports for malignancies. Communicates with clinical staff to ensure timely action is taken on each case. Tracks open issues and ensure that they are resolved. Ensures office equipment is functioning properly. Schedules repairs and preventative maintenance as needed. Assists with special projects as assigned Working Conditions/Physical Demands Provides a wide range of administrative and secretarial support for the office. Approximately 2 years of prior administrative support experience. Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to protected status, including race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information. To apply, visit https://jobs.weill.cornell.edu/NY/job/New-York-Operations-Specialist-Dermatology-NY-10021/1235097200/ Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-ddbbac1f22951040ae46939d9675bcba