HERC: Metro New York & Southern Connecticut Human Resources Generalist in New York, New York
Employer Name: Columbia University
Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Salary Range: Commensurate with experience Position Summary Reporting to the Assistant Director of Human Resources & Faculty Affairs, as well as to the HR Manager of Operations, the HR Generalist will be responsible for coordinating the day-to-day human resources, academic affairs, and payroll functions within the department of Neurology, Sergievsky Center, and the Taub Institute. The HR Generalist may be assigned to work on special projects and cover other HR team members. The HR Generalist will: Support the HR Team Provide back-up support as part of the HR team, to the other HR team members. Meet weekly with HR/FA Manager and/or Assistant Director to provide updates on request status. May attend meetings with the HR/FA team and the Department Administrator to review the status of HR/FA transactions. Provide Vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments) Recruitment Manage and oversee the recruitment of staff by posting positions using Columbia?s job site (Talentlink and other CUIMC sites) in addition to posting in outside advertising sources. Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes. Onboarding Responsible for onboarding staff, faculty and researchers and students. This includes scheduling welcome program, medical surveillance and UNI creation. Communication with new hires and hiring managers to ensure smooth onboarding experience. Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC. Assist with the process of all short-term visitors and students utilizing JIRA. Payroll and PeopleSoft Process Management Assist with the preparation and processing of payroll and time off tracking sheets. Assist with the collections of all timesheets for hourly staff and process bi-weekly payroll; assist with the collection and verification of time off trackers for all Officers ensuring all submissions are up to date and approved by supervisors. Assist with ADP Service Corp payroll process. Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates. Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions. Compliance and Immigration Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members. Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass. Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc. Workflow and Assigned Projects Use Microsoft Teams to effectively manage the workflow of all requests pertaining to the assigned divisions and communicate with HR/FA team. Manage special projects as designated by the Assistant Director of Human Resources. Other duties as assigned or requested. Minimum Qualifications Requires a bachelor's degree or equivalent in education and experience, plus two years of related experience. Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required. Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels. Strong analytical and tenacious problem-solving skills necessary. Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required. Must be able to quickly acquire knowledge of University policies, procedures, and systems. Preferred Qualifications Bachelor's degree in Human Resources or a related field. Familiar with University policies. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.