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Federal Reserve System Event Planner in New York, New York

Company

Federal Reserve Bank of New York

Working at the Federal Reserve Bank of New York positions you at the center of the financial world with a unique perspective on national and international markets and economies. You will work in an environment with a diverse group of experienced professionals to foster and support the safety, soundness, and vitality of our economic and financial systems. It is a challenge that demands the skills of a financial service professional and the intelligence of an academic—all combined with a passion for public service.

This position will offer workplace flexibility e.g. working remotely or on site as needed/ desired during the week. Employees can expect to be in the office weekly as needed for meetings and team collaboration and should live within a commutable distance.  The Bank believes in work flexibility to balance the demands of work and life while also connecting and collaborating with our colleagues in person a couple days a week.

What we do:

Dining, Events and Conference Services (“DECS”) Event Planners assist in fulfilling DECS’ goal of providing “one-stop-shop” service for planning and coordination of conference and corporate events hosted at the Federal Reserve Bank of New York. They assist customers with all aspects of event and conference planning. The Event Planner ensures each event runs smoothly, is well executed and meets customer`s requirements and expectations. The Event Planner is forward-thinking and creative with high ethical standards and an appropriate professional demeanor. They must be able to work quickly and efficiently on several projects at one time, are results oriented, have strong time management skills and work enthusiastically in a constantly changing environment.

Meet, greet, and assist guests entering the conference center in a professional, courteous, and timely manner. Possess excellent problem-solving skills to efficiently and seamlessly resolve unforeseen issues related to conference center meeting rooms such as schedule conflicts, overbooked rooms, audio visual challenges and miscommunication about various services. Coordinate conference room reservations and ensure meeting rooms are neat and organized. Partner with Food Services and Technology Group to provide required services to clients. Respond and address challenges in the Conference Center conference rooms. Coordinate necessary service calls for equipment and conduct daily meetings with food service provider to coordinate service. Provide administrative support to Event Management team and assist, as needed, on special projects and assumes additional responsibilities, as requested.

Your role as an Event Planner:

  • Participate in the tactical execution of events focused on consultative services with each client giving personalized attention; guidance for each event

  • Assistance with selecting appropriate meeting, conference or special event spaces

  • Reservations for executive dining and for event spaces

  • Consult and advise customers on event best practices

  • Work with customers on Discretionary per capita limits and reporting requirements

  • Coordinating Bank Support Services: (e.g. AV, food services, facilitating room set up, travel, hotel accommodations) per capita limits and reporting requirements.

  • Event Budgeting and Compliance Review

  • Event Registration Services

  • Negotiating with third party vendors

What we are looking for:

  • 3+ years’ experience in either conference services or corporate event management working with catering services, menu planning and client consultation

  • Undergraduate degree in hospitality management, marketing, communications, business or equivalent work experience

  • Proficient with the Event Management System and Cvent registration tool used to manage registration and event logistics

  • Experience developing budgets

Proficiency with MS Word, Excel, PowerPoint; experience with Adobe Professional and Photoshop, desirable.

Benefits:

Our organization offers benefits that are the best fit for you at every stage of your career:

  • Fully paid Pension plan and 401k with Generous Match

  • Comprehensive Insurance Plans (Medical, Dental and Vision including Flexible Spending Accounts and HSA)

  • Subsidized Public Transportation Program

  • Tuition Assistance Program

  • Onsite Fitness & Wellness Center

  • And more (https://www.newyorkfed.org/careers/benefits_health.html)

The Federal Reserve Bank of New York is committed to a diverse workforce and to providing equal employment opportunity to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service.

Incumbent must be fully vaccinated against COVID-19, and receive a booster shot within 30 days of being eligible to do so, *unless the Bank grants an exemption based on a medical condition or sincerely held religious belief. *

This is not necessarily an exhaustive list of all responsibilities, duties, performance standards or requirements, efforts, skills or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Building Services/Facilities

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Privacy Notice (https://www.kansascityfed.org/documents/7797/Workday_Privacy_Notice.pdf)

OUR BANK has one of the most recognizable brands around the world. The Federal Reserve is the central bank of the United States—one of the world's most influential, trusted and prestigious financial organizations. The Federal Reserve is charged with the important mission of promoting a strong economy and a stable financial system and fulfills this responsibility by formulating national monetary policy, supervising and regulating banks and bank holding companies, and providing financial services for banks and the U.S. government.

OUR PEOPLE are diverse in background and ideas, which allows for ongoing creativity and innovation. Ultimately, they are the ones who push our high-performance, exchange-driven culture forward.

Why Our People Choose Us:

Our reputation precedes us

There will always be room for personal growth

Our people are first

You’ll find the right balance

Your responsibilities will be meaningful

We hope that you will be our future colleague.

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