HERC: Metro New York & Southern Connecticut Director, Research Administration in New York, New York
Employer Name: Columbia University
Position Summary The Director will oversee the establishment and management of the CDM Research Administration Office, taking on full responsibilities of research administration from proposal review and submission to project close-out. The Director holds primary responsibility for assuring that CDM?s portfolio of sponsored research arrangements meets all University, federal, state and sponsor guidelines, rules, policies and laws, and oversees the day-to-day operations of Sponsored Programs. He/she is accountable for the planning, development, implementation, and measurement of research administrative activities within defined areas of responsibilities including fiscal management, human resources, resource allocation and compliance. Acts as a facilitator between the CDM and the University offices of Sponsored Projects (SPA, SPF, CTO, CTV), government agencies and other sponsoring institutions. Provide feedback to faculty and senior management on developing comprehensive plan(s) to optimize funding, processes, and/or trainings as needed. The Director provides leadership for initiatives to improve extramural funding success, and encourages and supports CDM investigators in their pursuit of support for research and development programs. Responsibilities POLICY / PROCESSES: Oversee and develop CDM Sponsored projects management policy, pre-award and post-award services; develop effective processes for managing CDM?s sponsored programs activities; develop internal processes and procedures of the Grants Management Office. PROPOSAL REVIEW/SUBMISSION: As the primary reviewer of grant proposals, reviews individual grant proposals and respective budgets, reviews all modification in awards, requests for extensions and revisions in implementation schedules, and negotiates with agency representatives concerning these issues; supervise the preparation of correspondence regarding grants and contracts and prepare and administer all sub-awards to partner institutions; Ensures completeness and accuracy of information, consistency with established research and Medical Center policies, and works with PI's when necessary to develop consistency between sponsor guidelines, Medical Center policies and proposal submissions. POST AWARD MANAGEMENT: Will supervise and manage all business functions including purchasing, vendor contracts, accounts payable, and travel reimbursement tied to sponsored projects. Monitors budget and spending levels, establishes subcontracts, allocates grant salaries and provides spending variance reports. Ensures proper monitoring of grant deadlines, revisions, closeout, and file maintenance. Facilitates interschool and interdepartmental arrangements related to research and sponsored projects. BUDGET: Collaborates with the Chief Financial Officer to develop and review the fiscal year budget as it pertains to grants. Makes ongoing budgetary adjustment in the University Budget tool. Provides analysis and commentary on budget variances. HR: Accountable for the hiring, training, supervising, and mentoring of Research Administration staff. Supervises direct reports and assesses and evaluates performance. Communicates appropriate information on school research staffing to CDM leadership and assists with research staff and faculty recruitment and onboarding. COMPLIANCE: Interprets and ensures compliance with all federal, state and university policies and regulations, including but not limited to: effort management, PI attestation and sub-recipient monitoring. Knowledge of A-110 and A-21. INFORMATION AND DATA ANALYSIS: The Director must ensure that all information on grant management system is accurate and updated. Organize collection and analysis of data on all research conducted at CDM, including internally-funded. Analyze data and provide feedback that will assist faculty and senior management with developing comprehensive plan(s) to optimize funding, processes, and research planning and decision making. RISK MANAGEMENT / PROBLEM SOLVING: Expected to be aware of all `at risk' investigators in designated areas. This includes but is not limited to knowledge of projected and existing deficits, personnel issues, grant funding termination etc. Also expected to guide and direct staff and work with Section Chairs and PIs to develop work plans to resolve financial issues. COMMUNICATION: Establish and maintain effective communication and cooperative working relationships with University administrators, faculty and staff at CDM and CUMC. Develop handbooks and guides to assist faculty and staff in the preparation of grants and contracts. Minimum Qualifications A bachelors degree plus 5 years of related experience or equivalent in education and experience. Preferred Qualifications Master?s degree preferred Other Requirements 5-8 years related work experience required and 1-3 years supervisory/management experience required. Requires strong knowledge of grants management, budget preparation and financial management principles preferably within an academic medical center. Experience in pre- and post-award activity; familiarity with issues of research compliance; knowledge of federal and state agency practices, regulations and policies; and evidence of leadership success in comparable situations. Requires a detailed knowledge of laws and regulations governing the conduct of research. Must be computer literate and familiar with funding websites. Advanced skills with Microsoft applications including Outlook, Word, Excel, PowerPoint or Access. Accounting skills; ability to prioritize and manage diverse and complex responsibilities in time-critical situations. Excellent written and verbal skills including ability to read, hear and comprehend extensive technical and regulatory information and to convey key information to others. Ability to work effectively, collaboratively, and diplomatically with faculty and offices of senior level administration: grants accounting; procurement and other university administrators. Must have excellent interpersonal and organizational skills. Hardworking self-starter, able to establish priorities, set objectives, achieve goals, and move multiple projects forward in fast-paced environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.