Our Ability Jobs

Employer Name: Columbia University

Job Type: Support Staff - Union Bargaining Unit: Local 2110 Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Salary Range: $57,941 - $58,941 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Director of Administration and Finance (DAAF), the incumbent provides administrative, clerical, and student-facing support to the department, the Director of Undergraduate Studies (DUS), and the Committee on Undergraduate Education (CUE), and acts as primary administrative contact for over 200 undergraduate students. Responsibilities The incumbent assists the Associate Chair and CUE in planning the curriculum and with advisory-related tasks for departmental majors and concentrators; assists the DUS in coordinating undergraduate activities; provides administrative support to the BA programs; coordinates department course and curriculum scheduling; updates course information in the Curriculum Planning Statement (CPS), university brochures and bulletins; communicates all course listings and changes to the registrar?s office; assists in promoting courses in the university and to the community at large; assists in maintaining content for the department?s website; and assists with fundraising, newsletter production, social media, events, and other outreach activities; explains policies, procedures and requirements and course information to prospective and current 200+ undergraduate students. Keeps precise records of all information relating to requirements for the major including required departmental approvals and exemptions. Communicates directly with students to answer questions about the major and concentration, notify them of requirement problems, to inform them about procedures and regulations, and to follow up to ensure all problems have been resolved. Confers with Director of Undergraduate Studies on a regular basis on all problems, resolutions, and related issues. Organizes and maintains confidential files and records. Responds to general or routine inquiries from students and proactively creates a welcoming environment; assists and communicates with faculty on undergraduate matters as needed. The incumbent is part of an administrative team that provides general administrative support for the department and acts as a back-up to other members of the staff for general administrative items including facilities requests, faculty support, and other departmental activities as needed. Performs other duties as assigned. Minimum Qualifications High School diploma or its equivalent required. Three years' related experience required Preferred Qualifications Bachelor's degree, especially in the humanities, preferred. Other Requirements Excellent organizational and communication skills required. Enthusiasm and interest in working with undergraduate students. Ability to exercise good judgment, work under pressure and deadlines, and carry out multiple tasks with minimal supervision. Must have excellent demonstrated writing skills including editing and proof reading. Attention to detail is essential. Highly proficient with PC programs, Google Drive and related platforms, and Drupal. The incumbent must work with minimal supervision, manage own time effectively, and maintains control over all current projects/ responsibilities. The incumbent will serve as a backup for the Graduate Coordinator and other team members. Make sound decisions within their scope of responsibilities. Maintains confidential records related to the fellowship budgets, career outcomes, and student records. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.