Our Ability Jobs

Employer Name: Columbia University

Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Standard Work Schedule: 9AM-5PM (Monday-Friday) Building: Salary Range: $75,000-$95,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Assoc Director, Budget & Finance, and Business Services, the Business Services Coordinator will coordinate business transactions and other related accounting activities for the Department of Dermatology/Finance. The Business Services & Medical Education Coordinator is a key member of the Dermatology Finance team and works closely with faculty, managers, and staff to develop an efficient, high-functioning financial, accounting, and reporting infrastructure to support the Department?s research, education, and clinical care missions. This position will also coordinate the department?s Medical Education program, in collaboration with the Program manager for UME/GME. Responsibilities Procurement and Accounts Payable : Initiates and processes routine financial transactions, including Pcard, purchase orders, change orders, invoices, travel and business expense reports, vendor registration, and maintenance. Audits transactions initiated by end users across the department for accuracy and compliance. Reconciles Pcard transactions. Performs budget checks, where applicable. Accounting Operations : Processes routine and ad hoc transactions, adjustments and corrections including journal entries, fund transfers, expense corrections, cost allocations, IDIs, labor accounting, cash deposits, gift transmittals, in accordance with budget and financial objectives. Journal Entry Details: Responsible for managing internal transfers and journal entries relating to malpractice charges, revenue transfers and NYPH funding allocations Financial Management: Oversight for managing overdraft allocations with the Associate Director of Budget and Finance. Medical Education Expenses ? Oversee medical education expenses and track resident and fellows? funds. Compliance and Controls : Prepares and reviews transactions for compliance with Department and University policies. Assists end users in troubleshooting transaction issues. Assists with implementing and maintaining internal financial controls and procedures. Human Resources: In collaboration with the Departmental HR team, process all personnel transactions relating to the onboarding and off-boarding process of all CUIMC short-term visitors/observers and student internship appointments throughout our clinical and research divisions. Undergraduate Medical Education: Responsible for working with the Department Chair and Resident Program Director on UME-related Human Resource functions and Grand Rounds. Assist with honorariums and reimbursements. Administrative Support- Dermatology Fellowship Programs In collaboration with the Program coordinator for UME monitor work progress status and ensure compliance with deadlines. Serve as contact person for the interpretation and application of policies, procedures, and program guidelines. Troubleshoot discrepancies and determine appropriate corrective actions to be taken. Manage, monitor, and document the clinical fellowship and faculty evaluation process. Develop, distribute, and update fellowship rotation schedules, vacation and leave schedules in electronic systems according to duty hour requirements with oversight of Program Director Organize various lectures and meetings Perform all fellowship match responsibilities and correspond with newly matched fellows about requirements and process for appointment to the hospitals. Ensure all fellows are credentialed before starting any rotation. In applicable programs, assist with quota review and rank list entry and certification. Maintain the fellowship curriculum, including competency-based goals and objectives for each assignment and each level of training. Maintain recruitment database and oversee the application processes during the fellowship recruitment season. Provide both administrative supervision and support to fellows. Act as a liaison between fellows and hospital administration when necessary. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding fellow recruitment, orientation, annual program affiliation agreements, and external rotations. Other Cross covers other related financial and administrative positions and performs other duties as assigned. Minimum Qualifications Bachelor's degree or equivalent in education, training and experience, plus at least three years of experience. Other Requirements Experience in an academic/higher education setting in a finance/accounting area. Must be able to work independently and accurately in a fast-paced environment, action-oriented environment. Must develop and maintain effective relationships with faculty, staff, and administrators at all levels within and outside the department Excellent written/oral communication, interpersonal, and organizational skills are needed. Must be proficient with computers including MS Excel, data warehouse and reporting tools, queries, and report preparation. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.