Job Information
The New York Public Library Building Superintendent in New York, New York
Building Superintendent
Department: Facilities
Employment Type: Full Time
Location: Manhattan
Reporting To: Eric Maurer
Compensation: $90,000 - $95,000 / year
Description
Overview
The Facilities department is tasked with keeping all NYPL locations safe, clean, comfortable, and welcoming for our patrons and staff. The Building Superintendent coordinates the daily operation and maintenance of their assigned building. This includes organizing, distributing, and verifying the work of the maintenance and custodial staff and participating in their training. They also manage vendor and contractual service performance. The position requires diligent recordkeeping and other administrative duties related to maintaining an efficient and professional Facility Operations team.
We are looking for someone we can count on to:
Own :
All aspects of maintenance and cleaning operations at Jefferson Market Library.
Supervision of the performance of Facilities staff.
Completion of building audits to ensure compliance with accepted Library standards.
Staff scheduling; assigns and inspects work to ensure the highest quality results.
Emergency response to weather events and systems failures; organize snow removal, grounds maintenance, and site-specific tasks.
Grow :
Staff skills and knowledge in cleaning methods and techniques, and on the use of chemicals and machinery.
Inventory and cost controls to effectively manage resources and supplies needed to operate the facility.
Learn:
How the Facilities Department interacts with other divisions and departments.
How to improve critical work functions and efficiencies in operations.
Diversify your knowledge of building operations, including mechanical and life safety systems.
Improve :
- The ability of NYPL to provide Library Patrons and Staff a safe and welcoming environment.
Some expectations for this role are that within:
1 month , this person will:
Understand how the library is organized and physically laid out
Understand the specific goals and role of the Facilities Operations team in relation to other departments
Know their departmental contacts
Perform daily building inspections
3 months , this person will:
Serve as a primary point of contact for events
Participate in event planning meetings
Develop logistical plans
Oversee implementation of schedules for daily and periodic services
Resolve scheduling problems
6 months and beyond , this person will:
Operate and maintain the assigned location
Train staff on proper cleaning techniques and procedures
Perform inspections and assessments independently
Develop, implement, and monitor a comprehensive preventative maintenance program
Responsibilities
Make daily inspections of the premises and closely liaises with the Chief Librarian and other building staff
Report building mechanical issues and suggest solutions
Maintain building and equipment in proper working condition
Order and maintain inventory of supplies for maintenance and cleaning
Liaise with outside contractors and inspectors as needed
Special assignments; determine crew sizes, cost estimates, and ensure projects are completed promptly
Must be able to respond to emergencies on a 24-hour basis
May be assigned to perform related duties at other facilities
Perform related duties as required
Required Education, Experience & Skills
Required Education & Certifications
High School Diploma or its equivalent
Successful completion of advanced courses in plumbing and/or electrical skills and substantial successfully demonstrated experience in the operation and maintenance of large-scale heating, ventilating, and air conditioning equipment.
Must have FDNY Q-01 Certificate of Qualification for Refrigerating System Operating Engineer
Required Experience
Substantial experience in maintaining building inventory, implementing and administration of preventive maintenance programs, and preparation of work schedules for maintenance staff
Must be able to respond quickly and tactfully to emergency situations.
Substantial experience in the monitoring and coordination of building renovations
3 years of successfully demonstrated maintenance experience
Required Skills
Thorough knowledge of established practices and procedures for operating building equipment including the ability to resolve mechanical equipment problems
Strong computer skills, must be able to read blueprints and have a working knowledge of a building monitoring system
Demonstrated knowledge of industry standard cleaning methods and procedures, materials safety handling, and experience ordering and maintaining supplies and equipment
Excellent oral and written communication skills, including the ability to maintain logs and prepare written reports.
Successfully demonstrated ability to give clear verbal instructions and prepare clear written instructions, memorandums, and vendor specifications.
Successfully demonstrated ability to deal tactfully with staff and the public.
Managerial/Supervisory Responsibilities
Project management responsibilities for maintenance projects
Supervises porters and maintainers
Key partners: Associate Director, Midtown Campus, Sights and Services Staff, Events Personnel, Safety Department, Energy Department
Must respond to emergencies after hours
Perform related duties as required
More...
Core Values
All team members are expected and encouraged to embody the NYPL Core Values:
Be Helpful to patrons and colleagues
Be Resourceful in solving problems
Be Curious in all aspects of your work
Be Welcoming and Inclusive
Work Environment
Public Service Library
Outside Environment
Physical Duties
Lifting requirements - Yes, ability to lift up to 50 lbs
Travel requirements - Local NYC
Valid driver’s license and a clean driving record
Pre-Placement Physical Required?
Yes
Union/Non Union
Non-Union
FLSA Status
Exempt
Schedule
Monday - Friday 9:00 am - 6:00 pm
Evenings and weekends as necessary
This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.
The New York Public Library Salary Statement
At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.
Union Salaries are determined by collective bargaining agreement(s).