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Foote, Cone & Belding Assoc Reg Ops Specialist in New York, New York

Description
JOB OVERVIEW

The Submissions Coordinator is responsible for consistent submission success. They have full knowledge of all brand submission requirements, are responsible for working with producer and account partners in assembling all submission components including the tagging, linking and uploading of submission files and support materials (including references). The Associate will also take screenshots as needed, as well as maintain the master tag ID, claims lists, and submissions calendar.

ESSENTIAL FUNCTIONS

Submissions

Work with brand teams to assist in preparation of submissions, tag and link submissions, and formally upload submission into client-side systems.
Compliance

Tag and link references in Vault, Tempo, Zinc, eMAP/oMAP, and other client-specific systems as part of project submission
Cross-functional Collaboration

Partner with internal functions to develop and execute scopes of projects, including estimates and timelines, successfully and efficiently

JOB DUTIES & RESPONSIBILITIES

Work with brand teams to assist in preparation of submissions, tag and link submissions, and formally upload submission into client-side systems.
Create and maintain a regulatory review calendar to give teams an at-a-glance view of projects.
Tag and link references in Vault, Tempo, Zinc, eMAP/oMAP, and other client-specific systems as part of project submission.
Maintain master tag libraries for agency brands.
Check for uploaded references and retrieve uploaded references as needed.
Comfortably handle multiple projects for multiple teams concurrently.
Communicate project status during status meetings and work with Producers on key submission dates for status/project plans.
Establish and maintain master tag libraries for agency brands.
Compose bibliographies for reference/project submission as needed.
Communicate with teams and clients to resolve questions regarding submissions.
Work with team to find solutions to problems and to make suggestions for improvements.
Handle OPDP submissions including preparation and internal approval of materials.
Qualifications

EDUCATION DEGREE/DIPLOMA AREA OF STUDY REQUIRED/PREFERRED Associates Library and Information Science Bachelors Library and Information Science Masters Library and Information Science

LICENSES & CERTIFICATIONS

N/A
EXPERIENCE MIN YEARS AREA OF EXPERIENCE REQUIRED/PREFERRED Regulated Industries (Healthcare or Finance) Library Sciences
KNOWLEDGE & SKILLS

Proficiency in Microsoft Word, Excel, PowerPoint
Proficiency in Adobe Acrobat
Competency in current and relevant computer-related technologies and applications
Some familiarity with medical terminology and AMA style
COMPETENCIES

Sees details, grades them against a pre-set standard and identifies flaws to monitor the quality of work and make any necessary improvements
Creates clear goals, identifies and finds the resources (e.g. time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time
Is attentive and shows interest in the subject; Expresses ideas clearly and accurately
Practically and objectively identifies one's own performance and abilities; Prioritizes and completes tasks in order to deliver desired outcomes within allotted time frames with minimal or no supervision
Possesses openness to different and new ways of doing things, in a variety or situations, and with variety of individuals or groups; Readily modifies, responds to, and integrates change with minimal personal resistance
For U.S. Job Seekers

Primary Location: United States-New York-New York City

Job: Editorial
Organization: FCB Health


It is the policy of FCB and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

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