HERC: Metro New York & Southern Connecticut Administrative Assistant in New York, New York
Employer Name: Columbia University
Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Salary Range: Position Summary Reporting to the Vice Chair of Translational Research in the Department of Radiology, the Administrative Assistant will provide administrative support for the Vice Chair of Research and the Research Director of the MRI Center. Responsibilities Review and prioritize mail, compose and prepare correspondence, reports, mail merges and other documents. Screen and monitor all incoming calls and visitors; field questions or forward them to the appropriate persons; maintain contact lists. Manage the calendars, and schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements and prepare and process expense reports and reimbursements. Provide discreet and confidential administrative management of information and interact with executive staff and provide information to all levels of University faculty, administrators and staff as appropriate. Coordinate and organize departmental conferences and events. Maintain and organize confidential files. Act as liaison between the administrative office and to other departments within the hospital/university and other institutions. Responsible for preparation of trainings, lectures and meetings: arrange meeting sites, prepare materials and contact speakers and participants. Responsible for preparation of trainings, lectures and meetings: arrange meeting sites, prepare materials and contact speakers and participants. Work on special projects as needed Perform other duties as assigned. Minimum Qualifications Bachelor?s degree or equivalent in education and experience, plus two years of related experience. Excellent verbal and written communication skills; strong interpersonal skills and the ability to handle confidential information with exceptional independence, judgment and discretion. Must have the ability to work under minimal supervision. Demonstrated ability to set priorities, handle multiple tasks/assignments, and work with diplomacy and efficiency, outstanding organizational ability, as well as the ability to manage deadlines and follow through on assignments/projects. Must be detail oriented with excellent work processing skills. Excellent problem solving skills and the ability to handle multiple tasks and follow through on the completion of projects. Medical academic experience preferred. Proficient in Word, Excel and PowerPoint graphics. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.