Our Ability Jobs

Job Information

HERC: Metro New York & Southern Connecticut Administrative Assistant in New York, New York

Employer Name: Columbia University

Job Type: Support Staff - Union Bargaining Unit: Local 2110 Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Salary Range: $55,805 - $56,805 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Director of Academic Administration and Finance (DAAF) and working closely with the Chair, the incumbent assists the DAAF, Chair, and faculty committees in all matters concerning the hiring, review, and administrative well-being of the faculty. Provides administrative support to the faculty and faculty committees of the department. Maintains and creates records and collects data on teaching, committee and other departmental service, service records, leave information, etc. Responsibilities Maintains teaching matrix and faculty course agreement records; maintains the department's course database, faculty teaching records, and faculty course load agreements. Works closely with the registrar to ensure courses are correctly listed with appropriate classroom assignments. Creates and distributes reports for faculty committees. Acts as liaison between individual faculty and departmental committees and the Arts and Sciences on search and review processes; ensures compliance with guidelines and schedules for faculty reviews as mandated by the Arts and Sciences and the Provost's Office. Collects and distributes material for departmental faculty reviews; collects Faculty Information Forms, provides additional information for Chair as needed. Compiles and maintains departmental data on faculty, students, enrollments, courses, etc. Under direction of the Chair, prepares tenure dossiers, coordinates schedule of work and maintains deadlines. Keeps faculty under review informed of process and provides timely reminders to faculty review committees. Prepares materials for Economics Executive Committee and tracks meeting agendas and votes. Works with faculty and handles all administrative aspects of annual intensive junior and senior faculty recruitment and searches in a highly competitive market; coordinates meetings of recruitment committees; processes electronic applications for several hundred candidates; corresponds with applicants or schools as necessary; maintains relevant database for affirmative action and processes AA reports in compliance with the University's EO/AA policies; coordinates all aspects of candidates' campus visits including all logistics of transportation, lodging, meals, receptions, public presentations, and meetings with individual faculty; handles all arrangements for the annual AEA convention including candidate interviews and reception. Manages all adjunct faculty searches including advertisement, maintenance of database, compilation of applications; produces letters of appointment and works with faculty committee and Business Manager on the hiring process. Manages Visiting Scholar program: screens visitor requests, informs visitors and faculty sponsors of protocols, obtains visas for visiting scholars with the ISSO, and follows all University procedures and policies to approve visitors. Acts as backup to other staff when that person is out of the office. Other duties as assigned. Minimum Qualifications High School Diploma or Equivalent Two Years of Related Experience Required Additional Position-Specific Minimum Qualifications: Excellent organizational, interpersonal, and communication skills required; tact and discretion essential. Must be able to maintain confidentiality. Accuracy and high-level attention to detail required. Ability to meet deadlines and work independently in high-pressure environment on concurrent projects a must. Strong proofreading skills essential. Strong computer skills, including web experience, required. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Our Ability Partnerships

Cornerstone Ondemand
Berkshire Bank
Project C