Our Ability Jobs

Employer Name: Columbia University

Job Type: Support Staff - Union Bargaining Unit: Local 2110 Regular/Temporary: Regular Hours Per Week: 35 Salary Range: $57,941 - $74,498 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Manager, Accounts Payable, the Accounts Payable Specialist will analyze, code, and process Columbia University Facilities invoices, check requests, tenant reimbursements, and travel expense reports on line, using the University's central systems (currently ARC) as well as CU Facilities systems (currently Maximo & Skire capital project systems, utility tracking systems). Responsibilities Review each invoice and perform quality check, including verification that it has not been previously billed, that totals are accurate, sales tax has not been charged, etc. Verify that material costs, percentages of overhead charged, various hourly labor rates, etc. match approved rates via the vendor information database. Reconcile vendor payments using V-Pay and ARC. Perform research, including checking for duplicate payments, review of processed invoices to validate subcode, etc. and carry out other analyses and reconciliations as directed. Liaison with vendors, managers and central Procurement to resolve any processing issues. Process water meter invoices, maintain database, and run reports for consumption accuracy. Process electronic Con Edison monthly billing. Analyze and maintain computerized files for Con Edison and Telecommunications accounts. Process fuel and steam billing and maintain related databases. Process quarterly and semiannual real estate tax payments. Process requisitions and purchase orders, interdepartmental invoices, and journal entries. File invoices and perform other accounts payable clerical duties as assigned. Minimum Qualifications High school diploma or equivalent; some college preferred. Three years of related experience required. Strong mathematical and analytical skills as well as attention to detail necessary. Must have communications skills sufficient to work effectively with managers, vendors, and other University personnel. Computer literacy, including word processing and spreadsheet software as well as proficiency in learning and using other applications required. This position requires that the incumbent be available for covering as needed for vacation, sick leave and other absences including mandatory overtime in case of emergency, gaps in coverage, or peak periods for processing financial transactions. Performs other duties as assigned. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.