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HERC: Metro New York & Southern Connecticut International Program Coordinator in New York City, New York

Employer Name: Teachers College, Columbia University

Posting Summary : The Office of Global Engagement (OGE) at Teachers College, Columbia University (TC) is seeking an International Program Coordinator to provide administrative and operational support for global programs and partnerships. Job Summary/Basic Function: Reporting to the Director of Global Engagement, the International Program Coordinator will be responsible for the logistical planning and operations of OGE. The incumbent will support the Director and the International Projects and Partnerships Manager with administrative duties required to carry out program activities and special projects, including managing budgets and troubleshooting. CHARACTERISTIC DUTIES AND RESPONSIBILITIES: Administrative Operations Liaise with various academic departments and administrative offices (e.g. Purchasing, TCIT, Accounts Payable) across the College to ensure that logistical requests are completed Coordinate stakeholder meetings, and work to ensure an effective office workflow by providing assistance to staff, students and faculty Support the Intl. Projects & Partnerships Manager with the planning and execution of projects and events Coordinate meetings and delegation visits for faculty, senior leadership and international partners Respond to inquiries by phone and email; direct foot traffic while in office Prepare relevant reports on international engagement as needed Perform data entry and maintain records and databases for OGE Budgeting & Student Staff Supervision Manage budgets for OGE, processing departmental expenses, petty cash accounts, invoices and p-card reconciliation Procure office equipment and supplies; and occasionally for OGE-led grant projects Keep accurate records of all expenditures, making sure to respond to internal audits Supervise graduate student employees (Doctoral Research Fellow, Work study, etc.) Design and facilitate orientation for student hires Oversee the student hiring process, reviewing applications and coordinating interviews Other duties as assigned MINIMUM QUALIFICATIONS: Bachelor's degree or the equivalent in education, training and experience Two (2) years of relevant experience Ability to manage operational budgets of $50K+ per year Strong computer skills (i.e. Google Suite, Microsoft Word, Excel, PowerPoint, Access), and the ability to use web-based technology A strong writer able to research, draft and edit large volumes of information quickly Ability to communicate effectively and present information clearly in a positive way with people from different cultural backgrounds Must have the ability to maintain the highest degree of confidentiality and diplomacy Ability to work independently as well as on a team Ability to manage multiple projects simultaneously Ability to work early mornings or late evenings to accommodate international time zones, visiting delegations and other relevant events as needed PREFERRED QUALIFICATIONS: Master's degree in relevant field Three (3) years of relevant experience Experience with administrative practices in higher educational institutions Experience with Banner, Unimarket, PageUp, TerminalFour as well as managing and maintaining websites Fluency in at least one foreign language and/or experience living abroad