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HERC: Metro New York & Southern Connecticut Administrative Manager in New York City, New York

Employer Name: Teachers College, Columbia University

Posting Summary: Reporting to the Assistant Vice President of Human Resources, the Administrative Manager is an integral part of the Office of Human Resources. The incumbent will manage the administrative functions of the office and assist the AVP with special projects, provide oversight of the budget, calendar management and supervise support staff in new hire implementation, reception and administrative projects. CHARACTERISTIC DUTIES AND RESPONSIBILITIES: Administration Provide support to the Assistant Vice President & CHRO including scheduling and making complex meeting arrangements, correspondence and mailings Serves as the first point of contact for internal and external inquiries, responding independently whenever possible, and referring matters to the AVP or appropriate staff member Handles very confidential, detailed, and time-sensitive information on a regular basis. Represents the AVP when working with faculty, staff, and students Assist the AVP with the coordination of all aspects of Human Resources communications, including the HR website, and other internal communications; liaise with other TC offices including the TC Web Office and TC Communications team Assess HR operational needs and policies and procedures in order to ensure efficiencies and seamless delivery of service to the TC community Assists in the development of the department’s strategic plan for all operational activity. Identify opportunities for process and office management improvements, and design and implement new systems or processes Assesses HR operational needs and policies and procedures in order to ensure efficiencies and seamless delivery of service to the TC community Responsible for planning, organizing, and coordinating operations and activities related to the Human Resources operations, functions, and events including the annual Long Term Recognition ceremony, HR open house events, staff meetings, outings, etc. Assist with coordinating yearly processes including external contract rollovers, renewals, and maintenance Onboarding and Administrative Staff Oversight In collaboration with the Human Resources Services team, plan, implement and oversee new hire onboarding procedures and practices Manage a staff of two full time employees in new hire implementation, reception and administrative projects Supports administrative staff to resolve human resource matters, interpret HR policies and procedures and recommend effective courses of action Work with HRIS, Benefits and HR Services teams to define areas of support and coordination with staff Office Management Supervision of purchasing and billing, office equipment maintenance, office supplies, office mail, development and maintenance of internal office procedures, and office coordination for special projects Manage office projects such as renovations, installations and office design initiatives Assists in planning office design and layout for improvement Budget Oversight Work with the AVP in development and maintenance of the annual budget plan, monitoring office expenses, and timely and accurate invoice payment Liaise with the TC budget and finances offices as needed for budget reconciliation and inquiries. Other duties as assigned Minimum Qualifications: Bachelor's Degree plus two years related experience, or the equivalent in education, training and experience Strong computer skills, including Microsoft Office, and Google Suite products Ability to work independently and to follow through with minimal supervision Ability to manage multiple projects simultaneously and follow through to conclusion Excellent written and verbal communications skills, including editing Excellent analytical and organizational skills with attention to detail Ability to build and maintain cooperative working relationships at all levels including diverse constituents, management, students/alumni, faculty, staff and administration Sound judgment and discretion relating to confidential matters Ability to establish and maintain effective relationships across all levels Strong supervisory skills Budget and/or Accounting experience Preferred Qualifications: Masters degree Keen listening skills Resourcefulness: ability to apply innovative solutions to unique situations Budget and/or Accounting experience Experience managing calendars Working knowledge of human resources principles, procedures and relevant legislation